Broward County Commission Regular Meeting
Director's Name: Trevor M. A. Fisher
Department: Public Works Division: Facilities Management
Information
Requested Action
title
A. MOTION TO APPROVE Third Amendment to Contract No. OPN2123814B1_1 Trash Pick-up for Various Locations between Broward County and A.J. Panzarella, LLC doing business as Panzarella Waste & Recycling Services, retroactive to and effective as of October 1, 2024, providing for adjustments to the disposal fees charged in Broward County for certain trash pick-up services, and updates to billing rates by 3% based upon the Consumer Price Index (CPI), increasing the contract total not-to-exceed amount by $122,612 from $3,369,978 to $3,492,590, and authorize the Mayor and Clerk to execute same.
ACTION: (T-10:46 AM) Approved.
VOTE: 9-0.
B. MOTION TO RESTORE Director of Purchasing’s award authority of $500,000 for this contract.
ACTION: (T-10:46 AM) Approved.
VOTE: 9-0.
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Why Action is Necessary
A. In accordance with the Broward County Procurement Code, Section 21.47(a), except as otherwise provided in this Code, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
B. In accordance with the Broward County Procurement Code, Section 21.47(b)(3), the Board may specifically approve in connection with any consideration of an amendment, extension, or renewal of the contract that the full amount of the Director of Purchasing’s authority (i.e., $500,000) be restored with respect to that contract.
What Action Accomplishes
A. Allows for continued trash pick-up services to be provided at various Broward County facilities without disruption.
B. Allows for the restoration of the Director of Purchasing’s award authority for this contract.
Goal Related Icon(s)
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Previous Action Taken
None
Summary Explanation/Background
THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION AND THE PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
On May 26, 2022, the Purchasing Director approved and awarded open-end Contract No. OPN2123814B1_1 to Panzarella Waste & Recycling Services for an initial two-year term beginning September 30, 2022, and for three one-year renewal periods, in the amount of $1,174,452, for a total five-year not-to-exceed amount of $2,936,133.
On September 8, 2023, the Director of Purchasing executed the First Amendment to the Contract adjusting the rates (disposal fees) and pass thru allowance. The First Amendment increased the contract total not-to-exceed amount by $373,965 from $2,936,133 to $3,310,098.
On October 5, 2023, the Director of Purchasing executed the Second Amendment to the Contract adjusting the rates (disposal fees) and pass thru allowance. The Second Amendment increased the contract total not-to-exceed amount by $59,880 from $3,310,098 to $3,369,978.
On July 17, 2024, Waste Innovations, formally known as Wheelabrator Environmental Systems, Inc., notified all trash haulers that an agreement with Broward County to increase the disposal services fee adjustment factor by 3.477% was approved effective October 1, 2024. In addition to the disposal increase, the awarded hauler, Panzarella Waste & Recycling Services, requested the maximum 3% Consumer Price Index (CPI) increase to their billing rates requiring a Third Amendment to the contract in the total amount of $122,612.
The total of all amendments increases the contract value by $556,457 requiring Board approval of the Third Amendment as it exceeds the Director of Purchasing’s authority by $56,457.
The amounts referenced in this agenda item were rounded to the nearest whole dollar.
Source of Additional Information
Trevor M. A. Fisher, P.E., MBA, Director, Public Works Department, (954) 357-6410
Scott Campbell, Director, Facilities Management Division, (954) 357-5590
Robert Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each procurement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. FMD0027317