Broward County Commission Regular Meeting
Director's Name: Mark Gale
Department: Aviation Division: Capital Development
Information
Requested Action
title
A. MOTION TO APPROVE Estimated Change Order No. 5 to the Agreement between Broward County and Magnum Construction Management, LLC, Agreement No. PNC2127807C1, for Exit Roadway Improvements at Broward County’s Fort Lauderdale-Hollywood International Airport to provide funding for additional scope, for an increase in the amount of $500,000, increasing the Agreement amount from $12,193,221 to $12,693,221; and authorize the Mayor and Clerk to execute same.
B. MOTION TO APPROVE Increase to the Unforeseen Conditions and Owner-Requested Changes allowance account by $650,000, increasing the Agreement amount from $12,693,221 to $13,343,221 and authorizing the Mayor and Clerk to execute same.
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Why Action is Necessary
Motion A: In accordance with the Broward County Procurement Code, Section 21.56, Broward County Board of County Commissioners (“Board”) approval is required for change orders of $250,000 or more.
Motion B: In accordance with the Broward County Procurement Code, Section 21.47, the Board shall make all awards and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
Motion A: Provide funding for additional costs for the Exit Roadway Improvement project at Broward County’s Fort Lauderdale-Hollywood International Airport (“FLL”).
Motion B: Provides for an increase to the Unforeseen Conditions and Owner-Requested Changes allowance account to allow for continued timely authorization of required changes to the work at FLL.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development determined that no County Business Enterprise participation goal should apply to this agreement based on a portion of the project being funded by a grant from the Florida Department of Transportation and Florida Statute 255.0991, which specifies that in situations where construction services are paid for with any state-appropriated funds, a county may not use a local ordinance that prevents a contractor from participating in the bidding process based upon a requirement to maintain an office or place of business within a particular local jurisdiction.
On November 12, 2024 (Item No. 63), the Board approved the award of the fixed contract between Broward County and Magnum Construction Management, LLC (“MCM”) for the Exit Roadway Improvements project ("Project") at FLL, in the amount of $11,600,000, which included allowances in the amount of $400,000, with a contract duration of 515 days.
This fixed contract provides for the furnishing of all labor, materials, equipment, services, and incidentals required for the construction of the Project. This FLL Project provides for the rerouting of the Cypress Garage/Rental Car Center Helix exit via a new two-lane road located south of the Hibiscus Garage to better direct traffic to I-595 and U.S 1 bridge ramps along Terminal Drive, as well as a new overflow parking area, and a bus slip ramp constructed east of the Helix exit to direct bus traffic to East Perimeter Road at the airport.
To date, a total of four Change Orders have been approved, in the total amount of $593,221, increasing the Agreement amount to $12,193,221, and revising the contract duration from 515 days to 574 days.
Motion A: This action approves Change Order No. 5 for the Project.
During coordination meetings with MCM for the installation of precast concrete piles to support the Helix ramp connector, concerns were raised regarding potential vibratory impacts of driving the precast concrete piles into the ground on adjacent parking garages and the Helix structure itself. The vibrations generated during the installation of driven precast concrete piles could impact the foundations of structures adjacent to the work site. Broward County Aviation Department (“BCAD”) staff held several meetings with MCM and design consultants to discuss installation options that would be less impactful on surrounding structures.
Change order No. 5 (Exhibit 1) provides funding to change the method of installation from precast concrete piles to a less impactful pile installation method that would minimize vibration and impact on the surrounding area and structures. The additional funding would enable BCAD to authorize the contractor to proceed with installation using the alternative agreed upon method.
Costs associated with Change Order No. 5 are estimated and not fixed at this time. The final cost will be negotiated before commencing the work and reconciled pursuant to the Agreement. Approval of the proposed Change Order No. 5 in the amount of $500,000 will increase the Agreement amount from $12,193,221 to $12,693,221.
Motion B: This action increases the Unforeseen Conditions and Owner-Requested Changes allowance account for the Project at FLL.
The Project has encountered unforeseen conditions that required additional work and modifications, including in the underground utilities, drainage infrastructure, and the removal and disposal of effluent contaminants found in the work area during the installation of drainage structures. The additional funding will allow the BCAD to promptly address any future issues that may be encountered during the performance of the work.
Approval of this action will increase the Unforeseen Conditions and Owner-Requested allowance account by $650,000, increasing the allowance account from $400,000 to $1,050,000 and increasing the total Agreement amount from $12,693,221 to $13,343,221.
The proposed actions have been reviewed and approved as to form by the Office of the County Attorney.
Source of Additional Information
Mark E. Gale, A.A.E., CEO/Director, Aviation Department, (954) 359-6199
Fiscal Impact
Fiscal Impact/Cost Summary
The source of funding for this Project is budgeted in Aviation’s FLL Capital Fund and the Passenger Facility Charge Fund.