Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to low responsive, responsible bidder, Fort Lauderdale Transportation, Inc. dba USA Transportation, for Transportation Services for Airports, Convention Center, and Tri-County Destinations, Bid No. GEN2120154B1, for the Greater Fort Lauderdale Convention & Visitors Bureau and other various County agencies, in the initial estimated term amount of $472,900, and authorize the Director of Purchasing to renew the contract for two one-year periods, for an actual two-year-three-month term, for a potential estimated amount of $1,945,975. The initial contract period begins on October 1, 2020 and terminates on December 31, 2020.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.31.a.4, Award Authority, Board approval is required for awards exceeding $500,000 that includes a single bidder, rejection of apparent low bidder, or protested award.
What Action Accomplishes
Provides for transportation services for the Greater Fort Lauderdale Convention & Visitors Bureau.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE GREATER FORT LAUDERDALE CONVENTION & VISITORS BUREAU RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not assign Small Business Enterprise (SBE) or County Business Enterprise (CBE) goals for this project because there were no subcontracting opportunities for SBE or CBE contractors (Exhibit 2).
The purpose of this contract is to provide all labor, material, equipment, services, and incidentals required for transportation services for airports, the Convention Center, and tri-county destinations for the Greater Fort Lauderdale Convention & Visitors Bureau (GFLCVB) and various other Broward County agencies.
In accordance with the Broward County Administrative Code, Section 26-102 (i), these services are covered services. Fort Lauderdale Transportation, Inc. has agreed to be bound to the contractual obligations of the Living Wage Ordinance. The three-year term potential estimated amount of $1,945,975 is an extension of and inclusive of the unit prices applicable over the course of the potential contract term (Exhibit 4).
The GFLCVB has reviewed the bid submitted by Fort Lauderdale Transportation, Inc. dba USA Transportation and concurs with the recommendation for award (Exhibit 3). Two vendor performance evaluations have been completed for Fort Lauderdale Transportation, Inc.; the firm has an overall rating of 4.03 out of a possible rating of 5.0.
The Purchasing Division has researched the prices submitted by Fort Lauderdale Transportation, Inc. and determined that the prices submitted are fair and reasonable (Exhibit 4). The actual usage for the initial term is anticipated to be far less than estimated because of (1) COVID-19 and (2) the amount of time remaining for the initial term if approved.
The Director of Purchasing has determined Phoenix Bus Inc. to be non-responsive; the bidder failed to respond to repeated requests for documentation required per Solicitation. The missing documentation includes: State and local operating permits, driver’s license(s), proof of vehicle ownership or current lease, dated pictures of vehicles, Broward County Chauffeur’s Registration, Lobbyist Registration Requirement Certification Form, and Certificate of Insurance.
The Director of Purchasing has determined FloridaTours.com to be non-responsible; the bidder lacks the vehicles required per Solicitation.
The Director of Purchasing has determined three bidders to be non-responsive; the bidders failed to bid on all line items as required per Solicitation; GoPegasus, Elite Transport and Academy Bus.
The bid posted on January 31, 2020 and opened on February 28, 2020; four bids and three partial bids were received with one declination (Exhibit 1).
Incumbent: FloridaTours.com Contract Number and Title: TRN2115833B1, Bus or Large Vehicle Transport. Contract Term: March 19, 2018 through March 18, 2020. Expenditures to date: $255,000.
Incumbent: Fort Lauderdale Transportation, Inc.; Contract Number and Title: S2113884Q1, Transportation for Airports, Convention Center, and Broward County Destinations. Contract Term: May 11, 2017 through August 10, 2020. Expenditures to date: $81,810.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract, in the initial term period estimated amount of $472,900, and the three-year term potential estimated amount of $1,945,975, will be funded by the appropriate source at the time of release.
Requisition No. CVB0000559