Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD fixed contract to low bidder, Eau Gallie Electric, Inc., for T3 Generator Replacement at FLL, Bid No. BLD2127825C1, for the Broward County Aviation Department, in the amount of $13,622,267, which includes allowances in the amount of $822,267; and authorize the Mayor and Clerk to execute the same.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47(a), Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
In accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts for the purchase of commodities or contractual services executed by or on behalf of a large-hub commercial service airport in excess of $1,500,000 as a separate item on the agenda and must provide a reasonable opportunity for public comment.
What Action Accomplishes
Provides for a fixed contract to furnish all labor, materials, equipment, services and incidentals required for construction of the Terminal 3 Generator Replacement project at Broward County’s Fort Lauderdale-Hollywood International Airport for the Broward County Aviation Department.
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Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
In accordance with Broward County Administrative Code, Section 26.3.a, Disadvantaged Business Enterprises (DBE), to meet the United States Department of Transportation Program compliance requirements, the Aviation Department has established a specific DBE Plan related to construction programs at the Fort Lauderdale-Hollywood International Airport (FLL). The Office of Economic and Small Business Development (OESBD) established a DBE goal of 16% for this contract. Eau Gallie Electric, Inc. provided sufficient documentation of the quality, quantity, and intensity of its good faith efforts, and committed to 10% DBE participation, which has been reviewed and approved by OESBD (Exhibit 2). This approval is in accordance with Broward County Administrative Code Section 26.3.a, which specifies that in the event that a consumer service provider cannot achieve goals established by the County, but has demonstrated a good faith effort in working towards the attainment of those goals, the consumer service provider shall be deemed responsive and further considered for the consumer service.
This fixed contract provides for all labor, materials, equipment, and incidentals required for the Terminal 3 (T3) Generator Replacement project at FLL. The project will replace three emergency generators that provide emergency power for T3 and will replace one underground fuel oil storage tank in T3 at FLL.
This fixed contract carries a 100% performance and payment guaranty. The Purchasing Division has confirmed with the surety company that Eau Gallie Electric, Inc. has the capacity to obtain the required guaranty.
The allowances incorporated in the contract, in the total amount of $822,267, are for the use of designated sole sources and unforeseen conditions. Expenditures under these allowance items must be approved by the Contract Administrator and will be reimbursed at the contractor's actual incurred cost, without mark-up.
The Aviation Department has reviewed the bid submitted by Eau Gallie Electric, Inc. and concurs with the recommendation for award (Exhibit 3). No County vendor performance evaluations have been completed for Eau Gallie Electric, Inc.
The Purchasing Division reviewed the prices submitted by the low bidder, Eau Gallie Electric, Inc.; and has determined that the prices submitted are fair and reasonable based on the engineer’s 2023 estimate. The total recommended award amount, including allowances, is 35.95% above the engineer’s estimate (Exhibit 4).
Bid No. BLD2127825C1, T3 Generator Replacement at FLL was advertised on January 4, 2024 and opened on February 29, 2024; two bids were received with three declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from April 19 - 26, 2024. There was no protest or appeal filed against this procurement.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070.
Fiscal Impact
Fiscal Impact/Cost Summary
The T3 Generator Replacement project is budgeted in the FLL Capital fund, 40350. The project is funded with a Federal Aviation Administration grant of $5,534,971 and bond funding of $8,087,296.
Requisition No. AVC0001022.