Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
A. MOTION TO APPROVE Agreement between Broward County and Chen Moore and Associates, Inc., for Continuing Consultant Services for Professional Civil Engineering for Parks and Recreation Division, RFP No. PNC2130260P1, in a maximum not-to-exceed amount of $2,200,000, for the initial two-year term, and authorize the Director of Purchasing to renew the Agreement for up to three additional one-year terms, for a five-year total maximum not-to-exceed amount of $5,500,000.
B. MOTION TO APPROVE Agreement between Broward County and Thompson & Associates, Inc., Civil Engineering for Continuing Consultant Services for Professional Civil Engineering for Parks and Recreation Division, RFP No. PNC2130260P1, in a maximum not-to-exceed amount of $2,200,000, for the initial two-year term, and authorize the Director of Purchasing to renew the Agreement for up to three additional one-year terms, for a five-year total maximum not-to-exceed amount of $5,500,000.
body
Why Action is Necessary
Motions A and B: In accordance with the Broward County Procurement Code, Section 21.47, Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated agreements, with a value of more than $500,000, inclusive of the value of any renewals or extensions.
What Action Accomplishes
Motions A and B: Provides comprehensive professional civil engineering services on a continuing, as-needed basis.
Goal Related Icon(s)
N/A County Commission
N/A Go Green
N/A MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PARKS AND RECREATION DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) goal of 25% for these Agreements. Chen Moore and Associates, Inc., committed to 25% CBE participation, and Thompson & Associates, Inc., Civil Engineering committed to 30% CBE participation, which has been reviewed and approved by OESBD (Exhibit 3).
These Agreements provide comprehensive professional civil engineering services on a continuing, as-needed basis for the Parks and Recreation Division.
The RFP was advertised on September 19, 2025, and, at the time of the submittal deadline on October 15, 2025, 11 firms submitted proposals: Calvin, Giordano & Associates, Inc.; Chen Moore and Associates, Inc.; CPH Consulting, LLC; Craven, Thompson & Associates, Inc.; CSA Central, Inc.; Keith and Associates, Inc., dba KEITH; Miller, Legg & Associates, Inc. dba Miller Legg; Pell Engineering, LLC, dba Winningham & Fradley; Premiere Design Solutions, Inc.; Thompson & Associates, Inc., Civil Engineering; and WGI, Inc.
On February 23, 2026, an Initial Evaluation Committee meeting was held. The Evaluation Committee (EC) determined that all firms were both responsive and responsible to the solicitation requirements. The EC evaluated the responses and shortlisted five firms to advance to final evaluation, which included vendor presentations, question-and-answer period, numerical scoring, and ranking.
On March 10, 2026, a Final Evaluation Committee meeting was held. After presentations, evaluation, scoring and ranking, the EC named Chen Moore and Associates, Inc. as the first-ranked firm; Thompson & Associates, Inc., Civil Engineering as the second-ranked firm; Keith and Associates, Inc., dba KEITH as the third-ranked firm; Craven, Thompson & Associates, Inc. as the fourth-ranked firm; and Premiere Design Solutions, Inc. as the fifth-ranked firm.
On April 6, 2026, in accordance with Procurement Code Section 21.42(k), Procedures for RFPs, RLIs, and RFQs, the ranking of the qualified firms became final, and staff proceeded with negotiations.
Two negotiation meetings were held on June 2, 2026, and July 20, 2026, to negotiate the agreement with Chen Moore and Associates, Inc.; two negotiation meetings were held on June 3, 2026, and July 20, 2026, to negotiate the Agreement with Thompson & Associates, Inc., Civil Engineering. These meetings were attended by staff from the Parks and Recreation Division, the County Attorney’s Office, and the Purchasing Division.
Additional supporting documentation provided to the EC regarding this procurement is on the Purchasing Division website, under RLI/RFP repository at <https://www.broward.org/purchasing>.
The Agreement begins on date of fully executed Agreement.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
These Agreements are for a combined not-to-exceed amount of $11,000,000 over a potential five-year period. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget.
Requisition No. PRA0008791