Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
A. MOTION TO APPROVE single source designation of Vidtronix Ticket and Label LLC for baggage tags and boarding passes for the Aviation Department.
B. MOTION TO AWARD open-end contract to single source, Vidtronix Ticket and Label LLC, for Vidtronix Baggage Tags and Boarding Passes, Quote No. OPN2131978Q1, for the Aviation Department, in the initial one-year estimated amount of $530,238; and authorize the Director of Purchasing to renew the contract for six one-year periods, for a seven-year potential estimated amount of $3,711,666.
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Why Action is Necessary
MOTION A: In accordance with the Broward County Procurement Code, Section 21.25(a), a sole source procurement may be designated when the Director of Purchasing determines that there is only one source or one reasonable source; any nonstandardized sole source procurement above the Director of Purchasing award authority must be approved by the Board.
In accordance with Section 332.0075(3)(a), Florida Statutes, the purchase of commodities or contractual services by the airport is required to be made by competitive sealed bids, competitive sealed proposals, or competitive sealed replies unless an exception consistent with an exception provided in Section 287.057(3) applies. The single source exception in Section 287.057(3)(c), Florida Statutes, is applicable to this procurement.
MOTION B: In accordance with Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
In accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a commercial service large hub airport in excess of $1,500,000 as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
What Action Accomplishes
Motion A. Designates Vidtronix Ticket and Label LLC as a single source to provide baggage tags and boarding passes for the Fort Lauderdale-Hollywood International Airport (FLL).
Motion B. Approves an open-end contract for the supply of baggage tags and boarding passes for use at FLL.
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Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The purpose of these actions is to designate and award the single source, Vidtronix Ticket and Label LLC (Vidtronix), as the provider of baggage tags and boarding passes for use in the common use printer equipment at FLL. The Broward County Aviation Department (BCAD) has a current agreement with Amadeus Airport IT Americas, Inc. (Amadeus) for maintenance and support of the Airport Information Management System (AIMS) at FLL. Vidtronix is the only manufacturer whose printers and printer stock have been fully tested, validated and approved by Amadeus for integration with the AIMS software platform. The printers are proprietary and require calibrated stock that meets strict technical and performance specifications.
On April 24, 2026, the Purchasing Division issued a Request for Information (RFI) Notice of Intent to designate single source to ascertain whether there were any other entities able to provide baggage tags and boarding passes for BCAD at FLL. The RFI yielded zero responses. On July 15, 2026, the Purchasing Division issued a Notice of Intended Decision to enter into a single-source purchase contract in a manner consistent with state law. There was no protest to the Notice of Intended Decision. Based on this information, the Director of Purchasing recommends approval of this single source designation (Exhibit 1).
The allowances incorporated in the contract, in the total amount of $15,000 per year, are for miscellaneous parts and materials, and shipping charges for printer repairs. Expenditures under these allowance items must be approved by the Contract Administrator and will be reimbursed at the contractor’s actual cost without mark-up (Exhibit 2).
BCAD has reviewed the quotation submitted by Vidtronix and concurs with the recommendation for award (Exhibit 3).
The Purchasing Division has reviewed the prices submitted by Vidtronix and determined that the prices submitted are fair and reasonable based on price analysis (Exhibit 4).
Three vendor performance evaluations were completed for Vidtronix; the firm has an overall performance rating of 5.0 out of possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
Incumbent: Vidtronix Contract Number and Title: OPN2119074Q1, Baggage Tags and Boarding Passes; Contract Term: October 31, 2019 through October 30, 2022; First Renewal: October 31, 2022 through October 30, 2023; Second Renewal: October 31, 2023 through October 30, 2024; Third Renewal: October 31, 2024 through October 30, 2025; Fourth Renewal: October 31, 2025 through October 30, 2026. Expenditures to date: $1,925,898.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The quote tabulation reflects the actual amount of the award.
The initial contract period begins on October 31, 2026 and terminates one year from that date.
The contract consists of the County’s solicitation and the vendor’s response.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contract has a not-to-exceed amount of $3,711,666 over a potential seven-year period. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget.
Requisition No. AVI0003636