Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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A. MOTION TO APPROVE Technology Products Agreement between Broward County and Designa Access Corporation for Parking Access and Revenue Control Equipment and Maintenance for Fort Lauderdale-Hollywood International Airport, Request for Letters of Interest (RLI) No. PNC2119994R1, for an initial five-year term, in the maximum not-to-exceed amount of $9,500,000, inclusive of initial and all renewal terms, and authorize the Director of Purchasing to renew the Agreement for up to five additional one-year terms, and authorize the Mayor and Clerk to execute same.
(Per the Tuesday Agenda Memorandum, the Board's consideration of this item is based on the modified Exhibit 1 distributed as Additional Material.)
ACTION: (T-11:01 AM) Approved as amended with Regular Meeting Additional Material, dated September 19, 2023, submitted at the request of Finance and Administrative Services Department.
VOTE: 9-0.
B. MOTION TO WAIVE County Business Enterprise (CBE) participation goal, from 21% of total Agreement amount to 21% of only non-proprietary equipment and services.
(Per the Tuesday Agenda Memorandum, the Board's consideration of this item is based on the modified Exhibit 1 distributed as Additional Material.)
ACTION: (T-11:01 AM) Approved as amended with Regular Meeting Additional Material, dated September 19, 2023, submitted at the request of Finance and Administrative Services Department.
VOTE: 9-0.
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Why Action is Necessary
Motion A. In accordance with Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, Board approval is required for awards exceeding $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
In accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a large hub airport for in an amount that exceeds $1,500,000 as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
Motion B. In accordance with Broward County Business Opportunity Act Sec. 1-81.3(c), Waiver of CBE Goal, the Board may waive the application of, or may modify, any CBE goal at any time.
What Action Accomplishes
Motion A. Provides a parking access and revenue control system at Broward County’s Fort Lauderdale Hollywood International Airport (“Airport”).
Motion B. Provides modification to the CBE goal participation.
Goal Related Icon(s)
☒County Commission
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☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
This item supports the Board’s Value of “Customer Focus” by “Building strong customer relationships and delivering customer-centric solutions” and its Goal of “Accountable Government” by “Consistently delivering responsive, efficient, inclusive, and equitable quality services to the public and internal customers while providing a safe community to live, work and visit.”
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 21% for this Agreement. Designa Access Corporation (Designa) committed to 21.30% CBE participation, which was reviewed and approved by OESBD (Exhibit 2). Designa subsequently requested that the 21.30% CBE commitment apply only to non-proprietary equipment and services in the Agreement, instead of to the total Agreement value. Designa requested this revision because they are unable to obtain CBE firm(s) to provide the required specialized services or proprietary equipment. This revision has been reviewed and approved by OESBD (Exhibit 4).
The purpose of this Agreement is to provide new equipment, software, system, support and maintenance services for the replacement of the current parking access revenue control system (PARCS) at the Airport (Exhibit 1). The scope includes the phased removal, disposal, and replacement of the PARCS at the Airport garages, employee lots, and additional surface lots. The replacement system will conform to modern state-of-the-art PARCS standards and provide new beneficial features: data management system with dedicated server and software to provide automatic monitoring and control of all PARCS devices connected to a secure network; dual camera license plate readers; new entry and exit stations with control barrier gates with breakaway arms; integration with Florida’s SunPass toll system; pre-paid quick response (QR) codes; payment via Android and Apple Pay; and a secure intercom system. Several cashier exit points will remain for customer service.
In accordance with the Broward County Living Wage Ordinance, Section 26-101(i) of the Broward County Code of Ordinances, the Agreement’s maintenance services are covered services. DESIGNA has agreed to be bound to the contractual obligations of the Living Wage Ordinance, as amended, including the required wage rate and paid time off.
On December 10, 2019 (Item No. 56), the Board approved Request for Letters of Interest (RLI) No. PNC2119994R1. The RLI was advertised and at the time of the opening deadline of March 13, 2020, six firms submitted proposals.
For additional information pertaining to the final ranking of firms and other procurement-related events, refer to Procurement Chronology (Exhibit 3).
On August 25, 2022 (Item No. 84), the Board approved the Selection Committee’s Final Ranking of the shortlisted firms.
Six negotiation meetings were held for this Agreement: May 23, August 5, and September 14, 2022; March 1, April 10, and July 5, 2023. These negotiation meetings were attended by representatives of Designa Access Corporation, staff from Broward County Aviation Department, the County Attorney’s Office, and the Purchasing Division.
The initial term of this Agreement will be effective upon execution and will terminate five years from that date, unless extended per the terms of the Agreement.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at <http://www.broward.org/Purchasing/Pages/Repository.aspx>.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The Agreement in the not-to-exceed amount of $9,500,000 is allocated from the FLL Operating Fund.
Requisition No. AVA0001386