Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to the low responsive, responsible bidder, Oshkosh AeroTech, LLC, for Baggage Handling Systems Maintenance, Repair and Operations Services, Bid No. OPN2129058B1, for the Broward County Aviation Department and the Port Everglades Department, in the initial two-year estimated amount of $21,428,392, which includes an estimated annual allowance in the amount of $680,000; and authorize the Director of Purchasing to renew the contract for three one-year periods, for a five-year estimated amount of $53,570,980.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
In accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a commercial service airport over the threshold amount provided in § 287.017 for CATEGORY FIVE [i.e., $1,500,000] as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
What Action Accomplishes
Provides an open-end contract for baggage handling systems maintenance, repair, and operations services for the Fort Lauderdale-Hollywood International Airport and for Port Everglades.
Goal Related Icon(s)
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Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION, THE AVIATION DEPARTMENT, AND THE PORT EVERGLADES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) determined that no County Business Enterprise (CBE) participation goal should apply to this solicitation based on its review of the products and services requested and the availability of CBE firms to perform the services (Exhibit 2).
This contract provides for baggage handling systems maintenance, repair, and operations services for the Fort Lauderdale-Hollywood International Airport and for Port Everglades.
In accordance with the Broward County Living Wage Ordinance, Broward County Administrative Code Section 26-101(i), these services are covered services. The vendor has agreed to be bound to the contractual obligations of the Living Wage Ordinance.
The contract includes an annual allowance of $680,000, including: $600,000 for miscellaneous parts, materials, and inspections; $30,000 for permits and fees; and $50,000 for supplemental services. These allowance items must be approved by the Contract Administrator prior to purchase and will be reimbursed at the contractor's actual incurred cost, without mark-up.
The Broward County Aviation Department (BCAD) issued a non-concurrence for the apparent low bidder, ERMC Aviation LLC, the incumbent vendor. Over the past 32 months, BCAD has documented a continued pattern of performance failures, with issues persisting despite repeated interventions and escalations, as well as financial penalties. ERMC Aviation LLC, has received four Notices of Non-Compliance under current the Contract No. OPN2123817B1 and is determined to be non-responsible (Exhibit 4).
One vendor performance evaluation has been completed for Oshkosh AeroTech, LLC; the vendor has an overall performance rating of 4.58 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division has reviewed the prices submitted by Oshkosh AeroTech, LLC and has determined that the prices submitted are fair and reasonable (Exhibit 5).
The bid was advertised on December 31, 2024, and opened on February 24, 2025; four bids were received with no declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from March 28 - April 4, 2025. There was no protest filed against this procurement.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period shall begin on the first month following 60 calendar days from date of award, or upon expiration of the current contract, whichever is later, and shall terminate two years from that date.
Incumbent: ERMC Aviation, LLC, Contract Number and Title: OPN2123817B1_1, Baggage Handling Systems (BHS). Contract Term: July 1, 2022, through June 30, 2025. Expenditures to date: $20,466,313.25.
Source of Additional Information
Robert. E Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contract has a not-to-exceed amount of $53,570,980 over a potential five-year period. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget.
Requisition AVM0011284