Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Enterprise Technology Services
Information
Requested Action
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MOTION TO APPROVE Agreement between Broward County and the Broward County Clerk of Courts Relating to Disaster Recovery, to enable the Clerk of Courts (“Clerk”) to utilize the County’s disaster recovery (“DR”) site and related vendor agreements and providing for funding from County-appropriated funds for consecutive one-year periods until terminated; and authorize the Mayor and Clerk to execute same.
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Why Action is Necessary
Board approval is required to approve the proposed agreement.
What Action Accomplishes
This Agreement will permit the Clerk to leverage the County’s established disaster recovery site, contracts, services, and expertise, permitting the Clerk to maximize efficient use of taxpayer dollars, reduce costs, and avoid unnecessary procurement of duplicate services.
Goal Related Icon(s)
☒County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE ENTERPRISE TECHNOLOGY SERVICES DIVISION RECOMMEND THE ABOVE MOTIONS.
This item supports the Board’s Collaborates value, “Building partnerships and working collaboratively with others to meet shared objectives” and the Board’s Accountable Government goal, “Consistently delivering responsive, efficient, inclusive, and equitable quality services to the public and internal customers while providing a safe community to live, work and visit.”
The proposed Interlocal Agreement with the Broward County Clerk of Courts (Clerk) relating to Disaster Recovery (“Agreement”) permits the Clerk to use the County’s existing disaster recovery site in Atlanta, Georgia, and the County’s vendor agreements for disaster recovery goods and services. The Agreement will enhance disaster recovery capabilities and provide for continuity of operations for the Clerk’s Office. The County has current and well-established disaster recovery capabilities and current contracts for equipment and services. The Clerk wishes to utilize the County’s contracts and experience to establish a new disaster recovery site to best protect and ensure continuity of operations for the Clerk. Section 163.01, Florida Statutes, the Florida Interlocal Cooperation Act of 1969, authorizes public agencies to enter into interlocal agreements for mutual benefit. This Agreement is a collaboration of a mutual desire to maximize tax dollars and ensure the Clerk’s operations are protected by a robust disaster recovery system.
The Agreement provides for full payment and/or reimbursement by the Clerk of all associated costs, provided such funds are appropriated by the County to the Clerk. The initial costs are approximately $808,260, of which $408,367 has already been expended. The anticipated costs for the first year are already included in the budgets approved by the County. The total costs for the first five years are expected to exceed $1,147,923.
Source of Additional Information
None.
Fiscal Impact
Fiscal Impact/Cost Summary
At least $1,147,923 over the first five years, which amounts will be paid for or reimbursed by the Clerk from County-appropriated funds. The funding is included in the current and projected budgets for the Clerk.