Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to single bidder, Rexa, Inc., for Group 4 for New Actuators, Actuator Parts, Accessories & Repair Services, Bid No. OPN2127978B1, for Water and Wastewater Services and other various County agencies that may have a need for these services, in the initial two-year amount of $245,000, and authorize the Director of Purchasing to renew the contract for up to three one-year periods, for a five-year potential estimated amount of $612,500.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Provides a contract to furnish and deliver to job site, new replacement (not rebuilt or refurbished) motor and electro-hydraulic actuators, including parts and accessories from various brands for Water and Wastewater Services and other County agencies that may have a need for these services.
Goal Related Icon(s)
☐County Commission
☐Go Green
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Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) determined that no County Business Enterprise (CBE) participation goal should apply to this solicitation based on its review of products requested and availability of CBE firms to provide the products.
Broward County Code of Ordinances Section 1-81.3(a), CBE goals and reserves, provides for the setting of a CBE goal of at least 25% unless the Board or County Administrator (under limited circumstances) approves a different goal, or that no goal be set based upon a written determination by the Director of the Office of Economic and Small Business Development (OESBD). The Board’s approval of this item will result in no CBE goal being set for the applicable agreement consistent with the written determination provided by the Director of OESBD (Exhibit 2).
This contract provides for new replacement (not rebuilt or refurbished) motor and electro-hydraulic actuators, including parts and accessories from various brands for the Water and Wastewater Services and various other County agencies.
The bid was advertised on February 7, 2024, and opened on February 22, 2024; one bid was received with no declinations (Exhibit 1).
The Water and Wastewater Services has reviewed the bid submitted by Rexa, Inc. for Group 4 and concurs with the recommendation for award (Exhibit 3).
Two County vendor performance evaluations were completed for Rexa, Inc.; the vendor has an overall performance rating of 4.1 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division reviewed the prices submitted by the recommended vendor and has determined that the prices submitted are fair and reasonable in comparison to the previous contract (Exhibit 4).
Incumbent: Rexa, Inc. Contract Number and Title: OPN2117773B3_2, New Actuators, Actuator Parts, Accessories & Repair Services. Contract Term: February 15, 2020 through January 15, 2025. Expenditures to date: $11,060.
The Recommendation for Award was posted on the Purchasing Division website from July 12 - 19, 2024. There was no protest filed against this procurement.
Rexa, Inc.’s bid validity expired on September 19, 2024, and Rexa, Inc. has agreed to extend it through December 18, 2024.
The amounts referenced in this agenda item are rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on the day after the expiration of the current contract and terminates two years from that date.
Source of Additional Information
Robert Gleason, Director, Purchasing Division, (954) 357-6070.
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contract has a not-to-exceed amount of $612,500 over a potential five-year period. The funds estimated for the current fiscal year are included in the current fiscal year budget.
Requisition No. WWO0008104