Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO APPROVE Agreement between Broward County and UnitedHealthcare Insurance Company, for Group Dental Health Maintenance Organization (DHMO) and Group Dental Preferred Provider Organization (DPPO) Insurance, Request for Proposals (RFP) No. GEN2129040P1, for the Human Resources Division, at no expense to the County, for the initial three-year term; and authorize the Director of Purchasing to renew the Agreement for up to three one-year terms; and authorize the Mayor and Clerk to execute same.
body
Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions.
What Action Accomplishes
Provides group DHMO and DPPO insurance to benefit-eligible employees, retirees, COBRA participants and eligible dependents.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/HUMAN RESOURCES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) determined that no County Business Enterprise (CBE) participation goal should apply to this solicitation based on OESBD review of the products and services and availability of CBE firms (Exhibit 2).
The purpose of this Agreement is to provide comprehensive fully insured, pre-tax, voluntary group dental health maintenance organization (DHMO) and group dental preferred provider organization (DPPO) insurance to benefit-eligible employees, retirees, COBRA participants and eligible dependents. The agreement also includes enrollment support and administration services (Exhibit 1).
This RFP was advertised on September 4, 2025, and at the time of the submittal deadline on October 3, 2025, four firms submitted proposals: Aetna Life Insurance Company; Humana Insurance Company; Standard Insurance Company; and UnitedHealthcare Insurance Company (UnitedHealthcare).
On November 6, 2025, an Initial Evaluation Committee meeting was held. The Evaluation Committee (EC) determined that all four firms were both responsive and responsible to the RFP requirements and could proceed to the Final EC meeting to be ranked by the EC.
On December 2, 2025, a Final EC Meeting was held. After presentations, evaluation scoring, and ranking, the EC named UnitedHealthcare as the first-ranked firm.
The EC’s proposed recommendation of ranking was posted on the Purchasing Division website from December 12 - 16, 2025, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. No objection was received.
The EC’s final recommendation of ranking was posted on the Purchasing Division website from December 17 - 23, 2025, which provided an opportunity for any aggrieved proposer to file a formal protest. No protest was received.
On December 23, 2025, in accordance with Procurement Code, Section 21.42(k), Procedures for RFPs, RLIs, and RFQs, the ranking of the qualified firms became final, and staff proceeded with negotiations.
Three negotiation meetings were held - January 20, 2026; January 29, 2026; and February 2, 2026, - to negotiate the Agreement with UnitedHealthcare. These meetings were attended by representatives from UnitedHealthcare, and staff from the Human Resources Division, the County Attorney’s Office, the Enterprise Technology Services Division and the Purchasing Division.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on the Purchasing Division website at <https://www.broward.org/Purchasing/pages/repository.aspx>.
The initial agreement period begins upon execution and terminates on December 31, 2028, for an estimated value of $1,494,403 for DHMO and $7,087,497 for DPPO (both based on current enrollment). Additionally, the agreement provides for up to three additional one-year extensions, for a five-year nine-month estimated value of $3,301,069 for DHMO and $15,655,962 for DPPO.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
There is no fiscal impact to the County. Group DHMO and DPPO insurance are voluntary; premiums are paid in their entirety by benefit-eligible employees, retirees, COBRA participants and eligible dependents who choose to participate in the plan.