Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to low responsive, responsible bidder, Chin Diesel, Inc., for Collection and Disposal of Fluorescent Lamps and Light Bulbs Services, Bid No. BLD2128370B1, for the Port Everglades Department, in the initial one-year estimated amount of $296,000; and authorize the Director of Purchasing to renew the contract for four one-year periods, for a five-year potential estimated amount of $1,480,000.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Provides services for the collection and environmentally safe disposal of fluorescent lamps and light bulbs.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PORT EVERGLADES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) designated this project as a reserve opportunity for certified County Business Enterprise firms. Chin Diesel, Inc. is a certified CBE, and therefore is considered a responsive and responsible bidder under the provisions of this contract (Exhibit 2).
The contract provides all labor, materials, equipment, incidentals, and services for the collection and environmentally safe disposal of fluorescent lamps and light bulbs.
The Director of Purchasing has determined the apparent low bidder, E-Scrap, Inc. (non-CBE), to be non-responsible to the bid requirements. E-Scrap, Inc. did not submit its Letter of Intent within OESBD’s deadline and was determined to be non-compliant to the goal requirements. E-Scrap, Inc. is deemed non-responsible, and its bid has been rejected for not complying with the goal requirements. The difference in the bid amount of the apparent low bidder (non-CBE) and the low, responsive, responsible bidder (CBE) is $138,400 annually.
The Port Everglades Department has reviewed the bid submitted by Chin Diesel, Inc. and concurs with the recommendations for award (Exhibit 3).
No County vendor performance evaluations have been completed for Chin Diesel, Inc.
The Purchasing Division reviewed the prices submitted by Chin Diesel, Inc. and has determined that the prices submitted are fair and reasonable in comparison to the next bidder and staff estimate (Exhibit 4).
The bid was advertised on June 6, 2024 and opened on June 21, 2024; three bids were received with no declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from July 26 - August 2, 2024. There was no protest filed against this procurement.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on date of award.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
This open-end contract has an estimated amount of $1,480,000, over a potential five-year period. The funds estimated for the current fiscal year are included in the current fiscal year budget.