Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to low responsive, responsible bidder, Concrete Works & Paving Inc, for Concrete and Asphalt Restoration Services, Bid No. PNC2129632B1, for Water and Wastewater Services, in the initial two-year estimated amount of $2,669,287, which includes a total allowance in the amount of $420,000, and authorize the Director of Purchasing to renew the contract for three one-year periods, for a five-year estimated amount of $6,673,218.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Provides an open-end contract for the provision of asphalt and concrete restoration services once utility excavations are completed within the Broward County service area.
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Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) goal of 25% for this contract. Concrete Works & Paving Inc committed to 25% CBE participation, which has been reviewed and approved by OESBD (Exhibit 2).
This contract provides for asphalt and concrete restoration services, including repair/maintenance of roadway systems, concrete sidewalk repairs, driveway repairs, landscape restoration, pavement marking restoration, and maintenance of traffic. These restoration services are necessary once utility excavations are completed within the Broward County service area.
This procurement carries a performance and payment guaranty obligation in the amount of at least 50% of the estimated initial two-year term amount. The vendor has provided a bid guaranty obligating the vendor to provide requisite performance and payment guaranty, upon award.
The contract identifies allowances in the total amount of $420,000 for the initial term. Expenditures under the allowances must be approved by the Contract Administrator and will be reimbursed at the vendor’s actual cost without mark-up (Exhibit 1).
The Director of Purchasing has determined the apparent low bidder, Florida Blacktop, Inc., to be non-responsive to the bid requirements based on non-compliance with the requirement to bid all line items.
Water and Wastewater Services has reviewed the bid submitted by Concrete Works & Paving Inc and concurs with the recommendation for award (Exhibit 3).
Two County vendor performance evaluations were completed for Concrete Works & Paving Inc; the vendor has an overall performance rating of 3.49 out of possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The initial bid submitted by Concrete Works & Paving Inc was $2,669,487; the vendor offered a voluntary price reduction totaling $200, which reduced the total bid amount to $2,669,287. The Broward County Procurement Code Section 21.41(b), Procedures for ITBs, allows for acceptance of a voluntary reduction in price after bid opening, if such reduction does not result in the modification or deletion of any condition of the solicitation (Exhibit 4).
Incumbent: Concrete Works & Paving Inc; Contract Number and Title: PNC2123416B1 Concrete and Asphalt Restoration, Contract Term: March 21, 2022 through June 20, 2025. Expenditures to date: $5,205,037.
The bid was advertised on March 18, 2025, and opened on April 18, 2025; four bids were received with no declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from May 9 - 16, 2025. There was no protest filed against this procurement.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on June 21, 2025.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contract has a not-to-exceed amount of $6,673,218 over a potential five-year period. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget.
Requisition No. WWO0009039