Broward County Commission Regular Meeting
Director's Name: Trevor M. A. Fisher
Department: Public Works Division: Facilities Management
Information
Requested Action
title
MOTION TO APPROVE First Amendment to Agreement between Broward County and Sunshine Cleaning Systems, LLC for Janitorial Services for Various County Facilities (RFP No. BLD2121632P1_4) to include Public Safety Complex (PSC) Training Center and increase the total not-to-exceed amount for Year 2 of the Initial Term by $288,246 from $1,398,115 to $1,686,361; thereby increasing the total to be paid for the Initial Term from $2,782,840 to $3,071,086; establish a maximum increase in the total not-to-exceed amount for any Extension Term by $288,246; establish a total not-to-exceed amount of $1,000 for Reimbursable Expenses for Year 2 of the Initial Term and any Extension Term; and authorize the Mayor and Clerk to execute the same. (Commission District 8)
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(b), Award Authority, Board approval is required for awards exceeding $500,000.
What Action Accomplishes
Approves First Amendment and authorizes the Mayor to execute same.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
On April 26, 2022 (Item No. 60), Broward County Commissioners (Board) approved final ranking for RFP No. BLD2121632P1, Janitorial Services - County Facilities for the Facilities Management Division and authorized staff to negotiate 14 agreements with the highest-ranking firms. On December 13, 2022, the Board approved Agenda Item No. 25 delegating authority to the County Administrator to execute this agreement, which was signed by the County Administrator on January 24, 2023. Under the Agreement, Sunshine Cleaning Systems, LLC provides comprehensive janitorial services at various county facilities for an initial two-year term for a total amount of $2,782,840, with three additional one-year Extension Terms.
The purpose of this amendment is to include an additional location, PSC Training Center, located at 2601 W. Broward Boulevard, Fort Lauderdale, FL 33311 (Exhibit 1), increase compensation by $288,246 for Year 2 of the Initial Term, establish a maximum increase in the total not-to-exceed amount for any Extension Term by $288,246, and establish a total not-to-exceed amount of $1,000 for Reimbursable Expenses for Year 2 of the Initial Term and any Extension Term.
The Office of Economic and Small Business Development established a County Business Enterprise (CBE) participation goal for this Agreement of 25%. Sunshine Cleaning Systems, LLC has committed to the 25% CBE participation, which has been reviewed and approved by the Office of Economic and Small Business Development (Exhibit 2).
This First Amendment has been reviewed and approved as to form by the Office of the County Attorney.
The amounts referenced in this agenda item were rounded to the nearest whole dollar.
Source of Additional Information
Trevor M. A. Fisher, P.E., MBA, Director, Public Works Department, (954) 357-6410.
Scott Campbell, Director, Facilities Management Division, (954) 357-5590.
Fiscal Impact
Fiscal Impact/Cost Summary
Funding for the services under this Amendment is budgeted in the Public Works Facilities Management Division Fund 10010-61202020-512780.