Broward County Commission Regular Meeting
Director's Name: Tracy Jackson
Department: Regional Communications and Technology
Information
Requested Action
title
A. MOTION TO APPROVE Third Amendment to the System and Services Agreement between Broward County and Keylite Power and Lighting Corporation to increase the not-to-exceed amounts for equipment by $670,000, for support and maintenance services by $1,000,000, and for optional services by $400,000, for a new not-to-exceed Agreement amount of $9,395,000; to reset the execution authority of the Director of Purchasing for the Agreement pursuant to Section 21.47(b) of the Broward County Procurement Code; and authorize Mayor and Clerk to execute same.
B. MOTION TO APPROVE Work Authorization No. 02-25 pursuant to the System and Services Agreement between Broward County and Keylite Power and Lighting Corporation for replacement equipment due to end of life status (Project 1), and to upgrade certain equipment and frequencies to resolve or mitigate external interference known to decrease system performance (Project 2 and Project 3), in the total not-to-exceed amount of $421,153; and authorize Mayor and Clerk to execute same.
body
Why Action is Necessary
Motions A and B. In accordance with Broward County Procurement Code Section 21.47(a), Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
Approves the Third Amendment to the System and Services Agreement between Broward County and Keylite Power and Lighting Corporation and approves the Work Authorization to replace end of life equipment and to replace certain equipment and frequencies to mitigate against system interference.
Goal Related Icon(s)
☐County Commission
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Previous Action Taken
None
Summary Explanation/Background
THE OFFICE OF REGIONAL COMMUNICATIONS AND TECHNOLOGY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
On October 10, 2017, the Board of County Commissioners approved the System and Services Agreement between Broward County and Keylite Power and Lighting Corporation in the cumulative not-to-exceed amount of $6,735,000 for the potential 15-year term.
On November 30, 2021, the Purchasing Director Approved the First Amendment to the Agreement to increase the amount for optional services to permit the County’s Port Everglades and Aviation Departments to utilize Optional Services under the Agreement for goods and services at Fire Rescue Station 6 and Fire Rescue Station 10. Support and Maintenance services were also procured for the fire station and were accounted for in the Optional Services budget line which amounted to $500,000. The new total cumulative NTE was approved for $7,235,000.
On September 7, 2023, The Purchasing Director Approved the Second Amendment to the Agreement to purchase certain emergency repairs via purchase order and to create a new section (Section 1.6 to Exhibit C, Support and Maintenance Standards) to define parameters for emergency repairs. The Second Amendment also increased the Support and Maintenance Annual Fee to $262,836.
If Motion A is approved, the Third Amendment will permit the Contract Administrator to sign any Work Authorization up to $75,000 and permit the Director of Purchasing to issue purchase orders for equipment up to the applicable not-to-exceed amount stated in the Agreement. The Third Amendment also increases the not-to-exceed amount for equipment by $670,000, for support and maintenance services by $1,000,000 for a ten-year period, and for optional services by $400,000.
If Motion B is approved, Work Authorization 02-25 will replace end of life equipment and replace certain equipment and frequencies to mitigate against system interference.
Source of Additional Information
Jose De Zayas, E911 Administrator
Fiscal Impact
Fiscal Impact/Cost Summary
The funding for the adjustment to the Support and Maintenance costs will be taken from the Operations and Maintenance Funding, beginning in Fiscal Year 25/26.
The funding for the Work Authorization has already been allocated in the General Capital Fund Project 100145 and Project 108310.