Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to low, responsive, responsible bidder, Sandra L Campbell dba Snapper Enterprise, for Chemical Products and Supplies, Bid No. OPN2128074B1, for the Broward County Transportation Department, in the initial one-year estimated amount of $137,536 and authorize the Director of Purchasing to renew the contract for four one-year periods, for a five-year potential estimated amount of $687,680.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Provides an open-end contract to supply various chemical products and supplies.
Goal Related Icon(s)
☒County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item supports the Board’s Connected Community Goal, “Cooperatively delivering an efficient and accessible regional intermodal transportation network."
The Office of Economic and Small Business Development (OESBD) reviewed the scope of work and did not reserve this project for Small Business Enterprises (Exhibit 2).
The purpose of this contract is to provide various chemical products and supplies. Broward County Transportation Department (BCT) uses these chemical products and supplies to maintain the cleanliness of the buses, helping to facilitate a positive rider experience.
BCT has reviewed the bid submitted by Sandra L Campbell dba Snapper Enterprise (Snapper) and concurs with the recommendation for award (Exhibit 3). Vendor performance evaluations were completed for Snapper; the firm has an overall rating of 4.9 out of possible 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division reviewed the prices submitted by the recommended bidder and has determined that an average discount of 16% was offered. Including the discount, the estimated annual amount decreased by $28,155 from $165,691 to $137,536 annually, and from $828,453 to $687,680, a saving of $140,773, for the entire five years of the replacement contract (Exhibit 4).
It is the intent of the County to award to the lowest responsive, responsible bidder by total bid price (sum of all items). A bidder must bid on all lines items to be considered for award; otherwise, the bid will be construed as incomplete and may be rejected. The bid was advertised on March 13, 2024, and opened on March 22, 2024. Three bids were received. Apparent low bidder, Allure Hospitality Suppliers, Inc is not being considered for not bidding on all line items (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from May 24 - June 3, 2024. There was no protest or appeal filed against this procurement.
Snapper’s bid validity expired on July 20, 2024 and the vendor has agreed to extend it through November 16, 2024.
Incumbents: Janitorial 5 Star Services, LLC, Contract No. OPN2119090B1_1, Chemical Products and Supplies; Sandra L Campbell dba Snapper Enterprise, Contract No. OPN2119090B1_2, Chemical Products and Supplies, The Tools Man, Inc., Contract No. OPN2119090B1_3, Chemical Products and Supplies. Contract Term: December 26, 2019, through March 25, 2023; Expenditures: $ 329,155.
The contract consists of the County’s solicitation and the vendor’s response.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
This open-end contract has an estimated amount of $687,680 over a potential five-year period. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget.
Requisition No. MTD0010391