Broward County Commission Regular Meeting
Director's Name: Tracy Jackson
Department: Regional Communications and Technology
Information
Requested Action
title
A. MOTION TO APPROVE Work Authorization No. 25 between Broward County and Intrado Life and Safety Solutions, pursuant to the System and Services Agreement (Contract No. A2114195A1), for procurement of hardware, software, and professional services associated with the 911 phone system upgrade to VIPER 7 to satisfy requirements identified during the VIPER 7 detailed design meetings, in an amount not-to-exceed $506,000, in substantially the proposed form; and authorize the Director of Purchasing to negotiate and execute the final Work Authorization, subject to nonmaterial modifications that do not increase the total cost to County and subject to review as to legal sufficiency by the Office of the County Attorney; and to reset the execution authority of the Director of Purchasing for the Agreement pursuant to Section 21.47(b)(3) of the Broward County Procurement Code.
ACTION: (T-10:50 AM) Approved with Regular Meeting Additional Material, dated March 21, 2024, submitted at the request of Office of Regional Communications and Technology.
VOTE: 9-0. Mayor Rich voted in the affirmative telephonically.
B. MOTION TO ADOPT budget Resolution in the E-911 Fund in the amount of $506,000 to transfer funds out of the E911 Fund reserve to fund the Intrado Work Authorization No. 25.
ACTION: (T-10:50 AM) Approved Resolution No. 2024-102 with Regular Meeting Additional Material, dated March 21, 2024, submitted at the request of Office of Regional Communications and Technology.
VOTE: 9-0. Mayor Rich voted in the affirmative telephonically.
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Why Action is Necessary
A. In accordance with Section 21.47, Award and Execution Authority, of the Broward County Procurement, express delegation of authority by the Board is required for a work authorization greater than $500,000.
B. Board approval is required for transferring funds out of the E911 Fund reserve.
What Action Accomplishes
A. Approves Work Authorization No. 25 for procurement of hardware, software, and professional services associated with the 911 phone system upgrade to VIPER 7 to satisfy requirements identified during the VIPER 7 detailed design meetings in substantially the proposed form and authorizes the Director of Purchasing to approve and execute the final form.
B. Appropriates one-time funding for the Intrado Work Authorization No. 25.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE OFFICE OF REGIONAL COMMUNICATIONS AND TECHNOLOGY RECOMMENDS APPROVAL OF THE ABOVE MOTION.
Work Authorization No. 25 is required to procure additional hardware, software, and professional services associated with the 911 phone system upgrade to VIPER 7 to satisfy requirements identified during the VIPER 7 detailed design meetings.
The Work Authorization is being developed with Intrado through ongoing negotiations and, as of the date of the printing of this agenda, is not yet ready for consideration by the Board. The substantially final form of the Work Authorization for Board consideration will be distributed as additional material to this item.
Due to the expectations that additional Work Authorizations may be needed prior to the expiration of the Systems and Services Agreement, this agenda item would reset the Director of Purchasing’s authority under this Agreement, thus allowing the Director to approve future Work Authorizations under the Agreement up to the Director’s execution authority (i.e., $500,000 pursuant to the Broward County Procurement Code).
Source of Additional Information
Tracy Jackson, Director, Regional Emergency Services and Communications, (954) 831-3908
Fiscal Impact
Fiscal Impact/Cost Summary
Work Authorization No. 25 will be for a total amount not-to-exceed $506,000. All funding associated with the work authorization is available in the state E911 Fund and will not impact the General Fund.