Broward County Commission Regular Meeting
Director's Name: Mark Gale
Department: Aviation Division: Capital Development
Information
Requested Action
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MOTION TO APPROVE Second Amendment to the Agreement between Broward County and Justin Architects, P.A., Agreement No. PNC2120437P1, to provide continued consultant services for building projects at Broward County’s Fort Lauderdale-Hollywood International Airport and North Perry Airport, for an increase in the maximum not-to-exceed amount of $4,000,000, revising the total Agreement amount from $5,000,000 to $9,000,000, and update certain terms in the Agreement; and authorize the Mayor and Clerk to execute same.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47(a), the Broward County Board of County Commissioners (“Board”) shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
Approves the Second Amendment to the Agreement between Broward County and Justin Architects, P.A. to provide additional funding for continued consultant services for building projects at Broward County’s Fort Lauderdale-Hollywood International Airport and North Perry Airport and update certain terms in the Agreement.
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Previous Action Taken
None.
Summary Explanation/Background
THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This action approves the Second Amendment to the Agreement between Broward County (“County”) and Justin Architects, P.A. (“Agreement”).
On February 22, 2022 (Item No. 50), the Board approved three agreements for professional consultant services for building projects at Broward County’s Fort Lauderdale-Hollywood International Airport (“FLL”) and North Perry Airport (“HWO”), for an initial three-year term, with two one-year renewal terms. Each agreement was for the maximum not-to-exceed amount of $5,000,000, which included reimbursables in the amount of $250,000. Motion A approved the Agreement between the County and Justin Architects, P.A. (“Justin”) (formerly Cartaya and Associates Architects, P.A.), Motion B approved the Agreement between the County and Saltz Michelson Architects, Inc. (“Saltz”), and Motion C approved the Agreement between the County and ACAI Associates, Inc (“ACAI”).
On February 14, 2023, the Director of Aviation executed the First Amendment to the Agreement related to the forgiveness of Paycheck Protection Program funding received by consultants and sub-consultants.
On March 27, 2024, ACAI permanently closed for business and abruptly withdrew services for all existing and future projects with the Broward County Aviation Department (“BCAD”), leaving $4,300,000 in uncommitted funds under their Agreement. As a result of ACAI’s business closing, it is necessary for BCAD to redistribute some of the services they would have provided to the two remaining firms available under the agreements, Saltz and Justin, to complete existing and future planned work.
In addition to ACAI’s cessation of business creating a shortfall in consultant coverage, BCAD has since determined that there is a need for additional projects and more extensive work than initially anticipated. The additional work identified includes scope and associated schedule revisions for the Passenger Boarding Bridges Replacement project to accommodate necessary design changes, and Security Infrastructure projects. These projects are critical for BCAD and will enhance operations at FLL.
Justin provides consultant services to perform pre-design, design, construction administration, and resident project representative services for new building construction, and modifications, alterations, and improvements to existing structures that are landside and airside at FLL and HWO.
The Office of Economic and Small Business Development established a County Business Enterprise ("CBE") goal of 30% for this project. Justin committed to 34% CBE participation. To date, Justin has been paid $2,310,026 and has paid CBE firms $1,974,819, for 85.48% participation (Exhibit 2).
The proposed Second Amendment will provide funding for continued consultant services, increasing labor by $4,000,000, from $4,750,000 to $8,750,000, with no change to the reimbursable amount of $250,000, for a revised total Agreement amount of $9,000,000, and update certain terms in the Agreement.
The proposed Second Amendment has been reviewed and approved as to form by the Office of the County Attorney.
Source of Additional Information
Mark E. Gale, A.A.E., CEO/Director of Aviation, (954) 359-6199
Fiscal Impact
Fiscal Impact/Cost Summary
The Second Amendment is funded through multiple projects within the BCAD FLL Capital Fund, 40350, Passenger Facility Charge Capital Fund, 40550, and HWO Capital Fund, 40550.