Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Risk Management
Information
Requested Action
title
MOTION TO APPROVE Fourth Amendment to the Software and Service Agreement between Broward County and Riskonnect ClearSight LLC (F/K/A Marsh ClearSight LLC and CS Stars LLC), for Risk Management & Claims Administration System, Request for Letters of Interest (RLI) No. R0995908R1_1, extending the term by one additional year and increasing the not-to-exceed amount by $189,936 to a new total not-to-exceed amount of $3,375,896.
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Why Action is Necessary
Board approval is required for contracts that exceed the delegated authority of the Director of Purchasing under the Procurement Code.
What Action Accomplishes
Provides continued support, maintenance, and hosting for the Risk Management and Claims Administration System (RMIS) application software through October 14, 2027.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT, THE PURCHASING DIVISION, AND THE RISK MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Risk Management and Claims Administration System (RMIS) provides application software, ongoing maintenance, support, and hosting for an integrated Workers' Compensation and Liability coverage system that meets the County's requirements and those of the Self-Insurance Program.
On June 4, 2013 (Item No. 70), the Board approved the Software and Service Agreement between Broward County and CS Stars LLC, which began on July 1, 2013, for an initial five-year term.
On September 14, 2015, the County entered into the First Amendment to the Software and Service Agreement, which, among other things, reflected CS STARS LLC’s name change to Marsh Clearsight LLC, increased the not-to-exceed amount for Optional Services and reimbursables, and revised provisions relating to Work Authorizations.
On November 5, 2019 (Item No. 44), the Board approved a reasonable source designation for Riskonnect ClearSight, LLC and the Second Amendment to the Software and Service Agreement. The Second Amendment reflected Marsh ClearSight LLC’s name change to Riskonnect ClearSight LLC and provided for up to five additional one-year renewal terms, to be exercised by written notice by the Director of Purchasing.
On August 30, 2024, the County entered into the Third Amendment to the Software and Service Agreement. The Third Amendment provided for up to two additional one-year optional renewal terms and increased the applicable not-to-exceed amounts. The Agreement is currently scheduled to expire on October 14, 2026.
The proposed Fourth Amendment extends the Agreement for one additional year, from October 15, 2026, through October 14, 2027, to allow the County additional time to complete the competitive procurement for a replacement system. The proposed Fourth Amendment also increases the Agreement’s not-to-exceed amount by $189,936. The additional amount consists of $184,026 for hosting, $1,950 for up to ten support hours, and $3,960 for up to 4,000 Florida workers’ compensation Electronic Data Interchange (“EDI”) transactions during the additional one-year term. The resulting total not-to-exceed amount under the Agreement is $3,375,896.
Source of Additional Information
None.
Fiscal Impact
Fiscal Impact/Cost Summary
The proposed Fourth Amendment increases the Agreement’s not-to-exceed amount by $189,936, from $3,185,960 to $3,375,896, for the additional one-year term. The applicable fiscal year budget includes funds for the additional services.