Broward County Commission Regular Meeting
Director's Name: Joseph Morris
Department: Port Everglades Division: Operations
Information
Requested Action
title
MOTION TO APPROVE Second Amendment to Agreement between Broward County and SP Plus LLC for Parking Management Services for Port Everglades (PNC2116816P1) to extend the agreement on a month-to-month basis through October 31, 2026, unless earlier terminated by the Director of Purchasing, increase the maximum not-to-exceed amount of the Agreement by $2,994,695, to a revised total not-to-exceed amount of $12,533,067 (including the initial term, extension terms, and month-to-month extensions), and update other terms and conditions in the Agreement; and authorize the Mayor and Clerk to execute same.
body
Why Action is Necessary
In accordance with the Broward County Procurement Code Section 21.47, Award and Execution Authority, except as otherwise provided in the Code, the Board shall make all awards, and authorize the execution of associated amendments, with a value of more than $500,000, inclusive of the value of any renewals or extensions.
What Action Accomplishes
Extends the existing Agreement on a month-to-month basis with SP Plus LLC for up to one year while the procurement process for a new agreement is completed.
Goal Related Icon(s)
☒County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None
Summary Explanation/Background
THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.
This action supports the Broward County Board of County Commissioners’ (“Board”) Value of “Building partnership and working collaboratively with others to meet shared objectives,” and the Goal of “Ensuring economic opportunities and a sustainable economy, with an emphasis on Broward’s lower and middle class.”
The Office of Economic and Small Business Development (“OESBD”) established a County Business Enterprise (“CBE”) participation goal of 25% for this Agreement and SP Plus LLC (“SP Plus”) committed to 25% CBE participation. OESBD has reviewed the reported CBE participation of 25.72% based on information provided by SP Plus and is in the process of verifying these reported payments (see Exhibit 2).
On October 20, 2020 (Item No. 47), the Board approved an Agreement between Broward County and SP Plus Corporation for Parking Management Services for Port Everglades (PNC 2116816P1), for an initial three-year term for a maximum not-to-exceed amount of $4,592,326, which included all reimbursable expenses and a fixed management fee. The Agreement authorized the Director of Purchasing to renew the Agreement for two additional one-year renewal terms. The initial term of this Agreement began on November 1, 2020, and ended on October 31, 2023, and both renewal terms were exercised, extending the Agreement through October 31, 2025.
The Agreement provides for SP Plus to provide parking management services for the Port Everglades Department (“PEV”) parking facilities and includes the management and operation of all PEV’s parking facilities. Services under this Agreement include, among other things, all required personnel and staffing for revenue collection, equipment, signage, cruise passenger shuttle bus services within the Port, and supplies to perform revenue collection, custodial cleaning, and other inspections and routine maintenance, as requested.
The Agreement’s dollar amounts are based on estimated reimbursable expenses and an annual management fee. The reimbursable expenses are a pass-thru for various services, such as staffing, payroll, shuttles, supplies, uniforms, signage, cleaning services, and other operational costs and expenses for unforeseen conditions or emergency situations. Reimbursable expenses are paid if incurred and only as approved by PEV’s Contract Administrator.
On June 18, 2024 (Item No. 44), the Board authorized the County Administrator to approve and/or execute agreements, contract amendments, work authorizations, and other documents during the Broward County Board of County Commissioners’ 2024 Summer Recess. The County Administrator approved the First Amendment to the Agreement with SP Plus on August 15, 2024, which increased the not-to-exceed amount, increased certain reimbursable rates, and added new parking facilities that SP Plus would manage at PEV.
The proposed Second Amendment (“Amendment”) to the Agreement extends the Agreement for twelve months on a month-to-month basis through October 31, 2026, unless terminated earlier by the Director of Purchasing, and increases the maximum not-to-exceed amount of the Agreement by $2,994,695 to a revised total not-to-exceed amount of $12,533,067 (includes the initial term, extension terms, and month-to-month extensions). The funding threshold increase is required to account for the additional up to twelve-month Agreement extension, rate increases for the operating services for the Port’s parking facilities, and projected increases in cruise guest parking resulting from additional multi-day cruise ship calls scheduled for Fiscal Year 2026.
On February 12, 2025, SP Plus Corporation merged with Metropolis Technoligies, Inc., and a name change was filed with the State of Florida, changing the name from SP Plus Corporation to SP Plus LLC.
The Amendment also includes funding to resolve a contract dispute between SP Plus and one of their CBE subcontractors, S. Davis & Associates. The Amendment includes sufficient funds to cover an increase to the reimbursable hourly rate for certain services provided by S. Davis & Associates to resolve that dispute and authorizes that new rate to be applied retroactive to November 1, 2024.
The Amendment has been reviewed and approved as to form by the Office of the County Attorney. The Amendment is still being routed within SP Plus for final approval. The Board will be notified if the signature page is not received prior to the Board meeting.
Source of Additional Information
Martin Jackson, Assistant Director of Cruise Services, Port Everglades Department (954) 468-3696
Addy Eiras, Program Project Coordinator, Operations Division, Port Everglades Department, (954) 468-0114
Fiscal Impact
Fiscal Impact/Cost Summary
Funding for the cost increase was included in the approved Port Everglades Fiscal Year 2026 Operating Budget.