Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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A. MOTION TO APPROVE sole source, sole brand designation of Peifer Companies LLC, d/b/a Peifer Safe & Lock LLC, to provide CyberLock brand locks, keys, equipment, software, and software support and maintenance at the Broward County Fort Lauderdale-Hollywood International Airport (FLL) and Port Everglades.
ACTION: (T-10:54 AM) Approved. (Refer to minutes for full discussion.)
VOTE: 9-0. Mayor Rich voted in the affirmative telephonically.
B. MOTION TO AWARD open-end contract to sole source vendor, Peifer Companies LLC, d/b/a Peifer Safe & Lock LLC, for CyberLock brand locks, keys, equipment, software, and support and maintenance for Broward County Aviation Department and Port Everglades Department, Bid No. OPN2126973Q1, in the initial three-year estimated amount of $1,350,000, and two one-year optional renewal terms in the annual amount of $450,000, for a potential five-year contract amount of $2,250,000; and authorize the Director of Purchasing any renewals; subject to a simultaneous amendment to modify certain contract terms, subject to review for legal sufficiency by the Office of the County Attorney.
ACTION: (T-10:54 AM) Approved. (Refer to minutes for full discussion.)
VOTE: 9-0. Mayor Rich voted in the affirmative telephonically.
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Why Action is Necessary
Motion A: In accordance with Broward County Procurement Code Section 21.25(a), Sole Source Procurement, Board approval is required for sole source procurements above the award authority of the Director of Purchasing.
Motion B: In accordance with Broward County Procurement Code Section 21.47(a), Award and Execution Authority, Board approval is required for awards exceeding $500,000, inclusive of the value of any renewals or extensions provided for in the contract. Also, in accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a large-hub commercial service airport in excess of $1,500,000 as a separate line item on the agenda and must provide a reasonable opportunity for public comment.
What Action Accomplishes
Motion A: Approves the sole source, sole brand designation of Peifer Companies LLC d/b/a Peifer Safe & Lock LLC to provide CyberLock, keys, equipment, software, and software support and maintenance at FLL and Port Everglades.
Motion B: Provides for an open-end contract for CyberLock, keys, equipment, software, and software support and maintenance.
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Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development did not assign participation goals for this contract based on the sole source request.
This action approves a sole source, sole brand designation to Peifer Companies LLC d/b/a Peifer Safe & Lock LLC (Peifer) for CyberLock, keys, equipment, software, and support and maintenance at FLL and Port Everglades and awards an open-end contract to Peifer for CyberLock brand locks, keys, equipment, software, and support and maintenance. Subsequent to award, the Director of Purchasing will execute an amendment that provides for certain changes to the scope to more closely reflect the functionality of the products and the needs of the County, at no additional cost to County.
On August 9, 2023, the Purchasing Division issued a Request for Information (RFI) Notice of Intent to designate sole source/sole brand (RFI No. OPN2126973F2) to ascertain whether there were any other entities authorized to provide CyberLock keys, equipment, software, and software support and maintenance. The RFI yielded zero responses. Based on this information, the Director of Purchasing recommended approval of this sole source, sole brand designation (Exhibit 1).
Incumbent Vendor: Peifer Companies LLC d/b/a Peifer Safe & Lock LLC. Contract Number and Title: TEC2116285Q2, CyberLock. Contract Term: February 7, 2019, through May 6, 2024. Expenditures to date: $375,412.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The contract has an estimated amount of $2,250,000 over a potential five-year period. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget. Each procurement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No: AVA0002422