Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to single bidder, Florida Design Drilling LLC, for Well Rehabilitation, Bid No. PNC2127733B1, for Water and Wastewater Services, in the initial two-year estimated amount of $1,564,130, which includes $184,000 for allowances, and authorize the Director of Purchasing to renew the contract for three one-year periods, for a five-year potential estimated amount of $3,910,325.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Provides for an open-end contract for well rehabilitation services.
Goal Related Icon(s)
☐County Commission
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Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) determined that no County Business Enterprise (CBE) participation goal should apply to this solicitation based on their review of the products and services requested and availability of CBE firms to perform the services.
Section 1-81.3(a) of the Code of Ordinances provides for the setting of a CBE goal of at least 25% unless the Board of County Commissioners or County Administrator (under limited circumstances) approves a different goal or no goal based upon a written determination by the Director of the Office of Economic and Small Business Development (OESBD). The Board’s approval of this item will result in no CBE goal being set for the applicable agreement consistent with the written determination provided by the Director of OESBD (Exhibit 2).
This contract provides well rehabilitation services, including evaluation and testing of wells, rehabilitation of wellheads and pumps, post-rehabilitation testing, well pads, and maintenance procedures, for wells within Water and Wastewater Services (WWS) service area. The work is in the vicinity of the four existing Broward County wellfields: City of Lauderdale Lakes, City of Pompano Beach, City of Deerfield Beach, and City of Cooper City. Well rehabilitation improves the water quality and production, maintains peak performance, lowers operational costs, and extends the service life of Broward County’s existing Surficial Aquifer System production and monitoring wells.
The allowance(s) incorporated in the contract, in the total amount of $92,000 per year, are to reimburse the contractor for: non-Broward County permits, maintenance of traffic, miscellaneous parts and materials, and specialty subcontractor services. Expenditures under these allowance items must be approved by the Contract Administrator and will be reimbursed at the contractor’s actual cost without mark-up (Exhibit 1).
The Director of Purchasing has determined the single bidder, Florida Design Drilling LLC, to be responsive to the solicitation.
Water and Wastewater Services has reviewed the bid submitted by Florida Design Drilling LLC and concurs with the recommendation for award (Exhibit 3). Four vendor performance evaluations were completed for Florida Design Drilling LLC; the firm has an overall performance rating of 3.96 out of possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division researched the prices submitted by the single bidder, Florida Design Drilling LLC, and has determined that the prices submitted are fair and reasonable in comparison to the estimated provided by WWS based on a previous Broward County contract for these same services (Exhibit 4).
The bid was advertised on April 2, 2024 and the bid opening was extended until April 30, 2024; one bid was received with one declination (Exhibit 1).
The single bid was received from Florida Design Drilling LLC. Periscope S2G successfully invited 24,817 suppliers to the solicitation, and it was reviewed by 46 suppliers. The Purchasing Division notified eight potential suppliers via phone calls, of which three confirmed they were going to bid. After the bid ended, the Purchasing Division inquired why additional vendors did not bid; one firm responded that it was too busy and would not be able to mobilize in time, another firm responded it was too busy, and the third firm responded it was too busy and was at a considerable distance to perform the services.
As this procurement yielded only a single bid response, a Recommendation for Award was not posted to the Purchasing Division website. There was no protest or appeal filed regarding this procurement.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on the date of award and terminates two years from that date.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
This open-end contract has an estimated amount of $3,910,325 over a potential five-year period. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget.
Requisition No. WWO0007967