Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO APPROVE Agreement between Broward County and F&J Engineering Group Inc., for Consultant Services for CEI Services for Port Everglades By-Pass Road, Request for Proposals (RFP) No. PNC2126367P1, for the Public Works Department, in the total maximum not-to-exceed amount of $3,188,512, which includes $2,484,917 for basic services, $150,000 for optional services, and $553,595 for reimbursable expenses; and authorize the Mayor and Clerk to execute same. (Commission Districts 4 and 6)
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47(a), Award and Execution Authority, except as otherwise provided in the Procurement Code, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions.
What Action Accomplishes
Provides construction engineering and inspection services and technical support services related to the construction of Port Everglades By-Pass Road.
Goal Related Icon(s)
☒County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/HIGHWAY CONSTRUCTION AND ENGINEERING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item supports the Board’s Connected Community Goal, “Cooperatively delivering an efficient and accessible regional intermodal transportation network.”
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprises (CBE) goal of 25% for this project. F&J Engineering Group, Inc. (F&J) committed to 74.06% CBE participation, which has been reviewed and approved by OESBD (Exhibit 2). The OESBD determined that this project is not subject to the Workforce Investment Program.
The purpose of this Agreement with F&J, a qualified consulting engineering and inspection firm, is to provide construction engineering and inspection services, and technical support services for the construction of Port Everglades By-Pass Road - Spangler Blvd. from Miami Road to Eisenhower Blvd and Eisenhower Blvd from Spangler Blvd. to North of SE 20th Street (Project). The new Port Everglades By-Pass road will provide unrestricted access from US-1/South Federal Highway to the Broward County Convention Center for the traveling public. It will also relieve congestion on US-1 north of SR 84 and on SR A1A/SE 17th Street State Highway System (Exhibit 1).
The RFP was advertised on July 20, 2023, and, at the time of the submittal deadline on August 11, 2023, four firms submitted proposals: Calvin, Giordano & Associates, Inc.; Eisman & Russo, Inc.; EXP U.S. Services, Inc.; and F&J Engineering Group, Inc.
On October 2, 2023, a Combination Initial and Final Evaluation Committee (EC) meeting was held. During the EC meeting, the EC passed a motion that determined that all four firms were responsive and responsible to the RFP requirements and would proceed to the Final Evaluation to be numerically scored and ranked by the EC. After presentations, evaluation, scoring, and ranking, the EC named F&J as the first-ranked firm.
The Evaluation Committee’s proposed recommendation of ranking was posted on the Purchasing Division website from October 5 - 10, 2023, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. There was no additional information submitted within this timeframe.
The Evaluation Committee’s final recommendation of ranking was posted on the Purchasing Division website from October 11 - 18, 2023, which provided an opportunity for any aggrieved proposer to file a formal protest. No formal protest was received.
There were no vendor objections, protests, or pulls from the Board for this RFP ranking. On October 19, 2023, in accordance with Procurement Code Section 21.42(k), Procedures for RFPs, RLIs, and RFQs, the ranking of the qualified firms became final, and staff proceeded with negotiations.
Two negotiation meetings were held to negotiate the Agreement with F&J: November 15, and November 20, 2023. These meetings were attended by representatives from F&J, the Highway Construction and Engineering Division, the County Attorney’s Office, and the Purchasing Division.
All dollar amounts referenced in this agenda item have been rounded to the nearest whole dollar.
Additional supporting documentation provided to the EC regarding this procurement can be found on the Purchasing Division website at <https://www.broward.org/Purchasing/Pages/Repository.aspx>.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The maximum not-to-exceed amount for this Agreement is $3,188,512 and will be funded by the Florida Department of Transportation County Incentive Grant Program (CIGP) and Engineering Capital Projects fund.
Requisition No. HCN0000811