Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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A. MOTION TO AWARD open-end contract to low responsive, responsible bidder, Sandra L Campbell dba Snapper Enterprise (line items 1-3, 5, 6, 8-11), for Janitorial Paper and Soap Products, Bid No. BLD2128060B1, for the Broward County Port Everglades Department and various other Broward County agencies that may have a need for these services, in the initial two-year estimated amount of $274,269, and authorize the Director of Purchasing to renew the contract for three one-year periods, for a five-year potential estimated amount of $685,673.
ACTION: (T-10:40 AM) Approved.
VOTE: 9-0.
B. MOTION TO AWARD open-end contract to low responsive, responsible bidder, The Tools Man, Inc. (line items 12 and 13), for Janitorial Paper and Soap Products, Bid No. BLD2128060B1, for the Broward County Port Everglades Department and various other Broward County agencies that may have a need for these services, in the initial two-year estimated amount of $39,818, and authorize the Director of Purchasing to renew the contracts for three one-year periods, for a five-year potential estimated amount of $99,545.
ACTION: (T-10:40 AM) Approved.
VOTE: 9-0.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47(a), Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
Provides open-end contracts to furnish and deliver janitorial paper and soap products for use at cruise terminals, trade and janitorial shops, administration building, tower, and storeroom stock at Broward County’s Port Everglades.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PORT EVERGLADES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) designated this project as a reserve opportunity for certified Small Business Enterprise (SBE) firms. Both Sandra L Campbell dba Snapper Enterprise (Snapper Enterprise) and The Tools Man, Inc. are certified SBE firms, which were reviewed by OESBD for compliance (Exhibit 2).
These contracts provide the furnishing and delivery of janitorial paper and soap products for use at cruise terminals, trade and janitorial shops, administration building, tower, and storeroom stock at Port Everglades.
The solicitation detailed the basis of award by the total of all items, which provided for the award to be made to the low responsive, responsible vendor for the solicited items, and reserving the right to award in the best interest of the County. Additionally, the solicitation identified acceptable brands and provided vendors an opportunity to submit requests for approval of equal brands. There were no requests received for approval of equal brands; and only two of the eight bidders were responsive and responsible, offering prices and acceptable brands for 13 of the 15 line items solicited.
The Director of Purchasing has determined the apparent low bidder, NOW Interactives LLC, to be non-responsive and non-responsible to the bid requirements. NOW Interactives LLC did not offer the solicitation’s acceptable brands and did not submit any request for approval of equal brands. Furthermore, OESBD determined that NOW Interactives LLC did not meet the solicitation’s SBE eligibility criteria. NOW Interactives LLC was deemed non-responsive to the bid specifications and non-responsible to bid requirements, thereby, NOW Interactives LLC’s bid has been rejected.
The Port Everglades Department’s Facilities Maintenance Division has reviewed the bids submitted by Snapper Enterprise and The Tools Man, Inc. and concurs with the recommendations for award (Exhibit 3). One vendor performance evaluation was completed for Snapper Enterprise; the firm has an overall performance rating of 4.9 out of possible rating of 5.0. Nine vendor performance evaluations were completed for The Tools Man, Inc.; the firm has an overall performance rating of 4.1 out of possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division reviewed the prices submitted by Snapper Enterprise and The Tools Man, Inc. and has determined that the prices submitted are fair and reasonable in comparison to a previous Broward County contract for these same commodities (Exhibit 4).
The bid was advertised on March 5, 2024 and opened on March 21, 2024; eight bids were received with no declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from May 15 - 22, 2024. There was no protest or appeal filed against this procurement.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on the date of award and terminates two years from that date.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contracts have a not-to-exceed amount of $785,218 over a potential five-year period. The funds estimated for the current fiscal year are included in the current fiscal year budget.
Requisition No. PFM0001207