Broward County Commission Regular Meeting
Director's Name: Mark Gale
Department: Aviation Division: Capital Development
Information
Requested Action
title
A. MOTION TO APPROVE Change Order No. 18 to the Agreement between Broward County and Broward County Bridge Builders, a Joint Venture, Agreement No. OPN2121326B1, for Passenger Boarding Bridges Replacement at Broward County’s Fort Lauderdale-Hollywood International Airport to provide funding for additional scope, for an increase in the amount of $1,105,154, increasing the Agreement amount from $33,840,149 to $34,945,303, and increasing the contract duration by 47 days, for a revised contract duration of 1,496 days; and authorize the Mayor and Clerk to execute same.
(Parts A, B and C were heard concurrently and voted on separately.)
ACTION: (T-10:47 AM) Approved. (Refer to minutes for full discussion.)
VOTE: 8-0. Commissioner Davis was not present.
B. MOTION TO APPROVE Increase to the Unforeseen Conditions and Owner-Requested Changes allowance account by $3,476,000, increasing the Agreement amount from $34,945,303 to $38,421,303, and authorize the Mayor and Clerk to execute same.
(Parts A, B and C were heard concurrently and voted on separately.)
ACTION: (T-10:47 AM) Approved. (Refer to minutes for full discussion.)
VOTE: 8-0. Commissioner Davis was not present.
C. MOTION TO APPROVE Estimated Change Order No. 19 to the Agreement between Broward County and Broward County Bridge Builders, a Joint Venture, Agreement No. OPN2121326B1, for Passenger Boarding Bridges Replacement at Broward County’s Fort Lauderdale-Hollywood International Airport to provide funding for additional scope, for an increase in the amount of $4,134,800, increasing the Agreement amount from $38,421,303 to $42,556,103, and increasing the contract duration by 60 days, for a revised contract duration of 1,556 days; and authorize the Mayor and Clerk to execute same.
(Parts A, B and C were heard concurrently and voted on separately.)
ACTION: (T-10:47 AM) Approved. (Refer to minutes for full discussion.)
VOTE: 8-0. Commissioner Davis was not present.
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Why Action is Necessary
Motion A and Motion C: In accordance with the Broward County Procurement Code, Section 21.56, Broward County Board of County Commissioners (“Board”) approval is required for change orders of $250,000 or more.
Motion B: In accordance with the Broward County Procurement Code, Section 21.47(a), the Board shall make all awards and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in in the contract.
What Action Accomplishes
Motion A and Motion C: Provide funding for additional scope for the Passenger Boarding Bridges Replacement project at Broward County’s Fort Lauderdale-Hollywood International Airport.
Motion B: Provides for an increase to the Unforeseen Conditions and Owner-Requested Changes allowance account to allow for continued timely authorization of required changes to the work at Broward County’s Fort Lauderdale-Hollywood International Airport.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (“OESBD”) established a County Business Enterprise ("CBE") goal of 4% for this Project. Broward County Bridge Builders, a Joint Venture (“BCBB”), committed to 4.7% CBE participation. To date, BCBB has been paid $16,760,905 and has paid CBE firms $552,126 for 3.29% participation (Exhibit 3).
On June 1, 2021 (Item No. 76), the Board approved the award of the fixed contract between Broward County and BCBB for the Passenger Boarding Bridges Replacement project ("Project") at Broward County’s Fort Lauderdale-Hollywood International Airport (“FLL”), in the amount of $28,355,742, which included allowances in the amount of $1,906,872, with a contract duration of 1,215 days.
The Project will replace thirty-nine (39) Passenger Boarding Bridges (“PBBs”) in Terminals 1, 2, and 3, which will be completed in a phased approach. In order to replace a PBB, the terminal gate must be closed. The Agreement requires that each gate be closed no longer than thirty (30) days, and only one gate can be closed at a time unless otherwise permitted by Broward County. This phased approach is intended to limit disruptions to FLL operations.
To date, a total of seventeen (17) Change Orders have been approved, in the total amount of $1,327,009, increasing the Agreement amount to $33,840,149, and revising the contract duration from 1,215 days to 1,449 days. Additional information on the Agreement and subsequent actions is included in Exhibit 4.
The Project has experienced unforeseen conditions that required modifications, including changes requested by authorities having jurisdiction to comply with current building, fire, and electrical codes, as well as hurricane hardening and security requirements.
Motion A
This action approves Change Order No. 18 for the Project at FLL.
During construction, the Project required additional scope to improve the functional features of the PBBs. Funding will provide for structural, electrical, and utility modifications, gate identification signage, replacement of a PBB fixed walkway, and foundation reinforcement. In addition, the funding will provide for PBB safety shoes, which function as sensors to automatically lower the PBB cab floor to avoid damage to the aircraft door.
Costs associated with Change Order No. 18 (Exhibit 1) have been fully negotiated and are fixed. Approval of the proposed Change Order No. 18 in the amount of $1,105,154 will increase the Agreement amount from $33,840,149 to $34,945,303 and increase the contract duration by forty-seven (47) days, revising the contract duration from 1,449 days to 1,496 days.
Motion B
This action provides for an increase to the Unforeseen Conditions and Owner-Requested Changes allowance account for the Project at FLL.
During performance of the work, the contractor identified continued unforeseen conditions. The additional funding will allow the Broward County Aviation Department to promptly address future related changes that may be encountered during the performance of the work.
Approval of this action will increase the Unforeseen Conditions and Owner-Requested Changes allowance account by $3,476,000, increasing the allowance account from $4,157,398 to $7,633,398 and increasing the total Agreement amount from $34,945,303 to $38,421,303.
Motion C
This action approves an Estimated Change Order No. 19 for the Project at FLL.
Estimated Change Order No. 19 (Exhibit 2) provides additional scope to improve the functional features of the PBBs. This additional funding will provide for Pre-Conditioned Air Units, Potable Water Cabinets, Baggage Chutes, and Wheelchair Lifts.
Anticipated federal grants and/or Passenger Facility Charges will fund a portion of Estimated Change Order No. 19. The costs associated with Estimated Change Order No. 19 may be affected by grant obligations and are therefore estimated and not fixed at this time. The final costs will be negotiated before commencing the work and reconciled pursuant to the Agreement. Approval of the proposed Estimated Change Order No. 19, in the not to exceed amount of $4,134,800, will increase the Agreement amount from $38,421,103 to $42,556,103 and increase the contract duration by sixty (60) days, revising the contract duration from 1,496 days to 1,556 days.
The proposed actions have been reviewed and approved as to form by the Office of the County Attorney.
Source of Additional Information
Mark E. Gale, A.A.E., CEO/Director, Aviation Department, (954) 359-6199
Fiscal Impact
Fiscal Impact/Cost Summary
This project is budgeted in the Aviation Department’s Passenger Facility Charges Fund, 40450.