Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AUTHORIZE County Administrator to approve and/or execute, including authority to delegate execution authority in writing after approval of the item by the County Administrator, any agreements, contract amendments, work authorizations, and other documents during the Broward County Board of County Commissioner’s 2024 Winter Recess (between December 11, 2024, and January 27, 2025), including all items listed on Exhibit 1 hereto, for which the County Administrator determines approval or execution is in the best interest of the County and delaying action until January 28, 2025 would adversely impact the County’s interests or day-to-day operations, subject to review and approval of such documents as to legal sufficiency by the Office of the County Attorney; directing the County Administrator to provide a report to the Board identifying any action not listed on Exhibit 1 that imposes a financial obligation on the County in excess of $500,000; and to authorize the County Administrator to take all necessary administrative and budgetary actions, including transferring from reserves for item 4 on Exhibit 1, to effectuate the authorized action.
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Why Action is Necessary
Board approval is required to delegate the referenced authority to the County Administrator for select actions while the Board of County Commissioners is not in session during the 2024 Winter Recess.
What Action Accomplishes
Authorizes the County Administrator to take actions on behalf of the Board of County Commissioners while the Board of County Commissioners is not in session during the 2024 Winter Recess.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item provides authority for the County Administrator to execute agreements, contract amendments, work authorizations, and other documents that would otherwise require Board approval or a delegation of authority. The approval of such documents will be based on the County Administrator’s determination that such action is in the best interest of the County and delaying action until January 28, 2025 would adversely impact the County’s interests or day-to-day operations.
The delegation will commence on December 11, 2024, and continue through January 27, 2025. The approval and execution of any documents by the County Administrator or her written designee under this delegated authority is subject to review of same as to legal sufficiency by the Office of the County Attorney. A comprehensive report will be provided to the Board by the first scheduled Board meeting in February identifying any action taken under this delegated authority that is not listed on Exhibit 1 and that imposes a financial obligation on the County in excess of $500,000.
This action will allow for continuity of County business during the scheduled 2024 Winter Recess.
The County will continue with the current Low Bid Report process, Final Ranking process, and Committee-based Advertisement process during the Winter Recess. The Purchasing Division provides notice to each Board member of intended action and any Commissioner can pull the item during the five-day period following such notice. In the event an objection or protest is received, or items are requested by a Board member to be pulled, the item will be presented for Board consideration at a subsequently scheduled Board meeting.
Any airport items approved by the County Administrator or designee pursuant to this delegated authority that require specific Board approval under Section 332.0075, Florida Statutes, for a commercial service airport, must be ratified by the Board and will be brought to the Board for consideration after the Winter Recess.
Source of Additional Information
Robert Gleason, Director, Purchasing Division (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed will be funded by the appropriate source at the time of release.