Broward County Commission Regular Meeting
Director's Name: Mark Gale
Department: Aviation Division: Maintenance
Information
Requested Action
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A. MOTION TO REAFFIRM sole source, sole brand standardization of Brock Solutions U.S. Inc., for baggage handling system control software maintenance and services for the Broward County Aviation Department.
ACTION: (T-12:06 PM) Approved. (Refer to minutes for full discussion.)
VOTE: 6-0. Commissioner Moskowitz was not present during the vote. Commissioner Bogen was not present.
B. MOTION TO APPROVE Fourth Amendment to the Agreement between Broward County and Brock Solutions US Systems LLC for Software License and Maintenance Agreement for Baggage Handling System in all terminals at Broward County’s Fort Lauderdale-Hollywood International Airport, Contract No. BLD2114631A1, to increase the contract not-to-exceed amount by $9,959,300, including increasing Optional Services by $1,000,000, for a new total contract amount of $18,579,300, and to provide an extension for up to five additional years; and authorize the Mayor and Clerk to execute same.
ACTION: (T-12:06 PM) Approved. (Refer to minutes for full discussion.)
VOTE: 6-0. Commissioner Moskowitz was not present during the vote. Commissioner Bogen was not present.
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Why Action is Necessary
Motions A and B: In accordance with the Broward County Procurement Code, Section 21.19, the Broward County Board of County Commissioners (“Board”) is required to approve all standardizations over the award authority of the Director of Purchasing; and Section 21.53.a, the Board is required to approve all contracts for supplies or services of more than five years.
What Action Accomplishes
Motion A: Reaffirms Brock Solutions US Systems LLC (“Brock”), as the sole source, sole brand standardization to provide baggage handling system control software services to the existing Baggage Handling System (“BHS”) at the Fort Lauderdale-Hollywood International Airport (“FLL”).
Motion B: Approves the proposed Fourth Amendment to increase the not-to-exceed amounts and to extend the original Agreement.
Is this Action Goal Related
No
Previous Action Taken
None
Summary Explanation/Background
THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTIONS.
Motion A
This action reaffirms Brock as the sole source, sole brand designator for the BHS control software maintenance and services in all terminals at FLL.
The current software for the BHS is based on Brock’s proprietary SmartSort product and intellectual property. Brock is the only company with access to the source Programmable Logic Controller (“PLC”) code for the BHS. Brock software and services for the BHS are mission-critical systems serving the baggage operations at FLL. The BHS at FLL constitutes an investment representing over $200,000,000 by the County.
Motion B
This action approves the proposed Fourth Amendment to the original Agreement with Brock.
On August 22, 2017 (Item No. 40), the Board approved Motion A for sole source, sole brand standardization of Brock for SmartSort Upper-Level Software and Lower Level Controls for the BHS, and Motion B for a System and Services Agreement for Control Panels for BHS in a not-to-exceed amount of $370,000.
On April 9, 2019 (Motion B, Item No. 21), the Board reaffirmed Brock’s sole source, sole brand standardization. This action included upgrading the current independent baggage control system at each terminal, implementing an enterprise level, centralizing the server environment with virtual machines, remote technical support, necessary security and redundancy, software assurance, and providing maintenance/services required to meet current Transportation Security Administration (“TSA”) standards.
Additionally, on April 9, 2019 (Motion C, Item No. 21), the Board authorized the Director of Purchasing to execute the First Amendment providing the ability to execute work authorizations up to the contract’s not-to-exceed limits, and increase the total maximum not-to-exceed amount by an additional $4,750,000, for a revised total contract not-to-exceed amount of $5,120,000. The First Amendment also upgraded the software system to ensure that the same version of the software is operating at all FLL terminals and to continue to provide support, maintenance, and upgrade services.
On June 29, 2020, the Director of Purchasing approved and executed the Second Amendment to include the Brock SmartConnect and SmartBag platforms and to add security terms.
On April 6, 2021 (Item No. 75), the Board approved the Third Amendment to increase the Optional Services not-to-exceed amount by $3,500,000 for a new total contract amount of $8,620,000.
The proposed Fourth Amendment will extend the contract term for up to five years for Brock software and upgrades. These will include: providing software support and maintenance services for all Brock software operating at all FLL terminals, on-site personnel support services, cyber security patching, and a program to continuously upgrade and manage the lifecycle of the critical BHS software in Terminals 1, 2, 3, and 4, and accommodate support and maintenance of future Terminal expansions.
As part of the proposed Fourth Amendment, Brock Solutions will provide a software sustainment program (“program”) with regular security patching, disaster recovery validation, cyber security threats protection and yearly software upgrades for the BHS. This program moves the software upgrade projects from a capital project into a subscription-based service as a part of the operations program securing pricing and providing the Broward County Aviation Department with cost assurance over the next five years of the contract. Additionally, a Remote Support will be available to troubleshoot any issues that arise 24/7, 365 days out of the year, in order to assist with any BHS issues for this mission-critical operation at FLL.
The proposed Fourth Amendment will increase the contract threshold in the not-to-exceed amount by $9,959,300, including increasing the Optional Services not-to-exceed amount by $1,000,000, for a new total contract amount of $18,579,300. Under the terms of the Agreement, the Director of Purchasing is authorized to approve Work Authorizations up to the not-to-exceed amount for Optional Services.
Source of Additional Information
Mark E. Gale, CEO/Director of Aviation, (954) 359-6199
Fiscal Impact
Fiscal Impact/Cost Summary
The project is budgeted within two Aviation funds: FLL Operating Fund, 40100, for software support and operational services, and Passenger Facility Charge (“PFC”) Fund, 40450, for software and equipment purchases.