Broward County Commission Regular Meeting
Director's Name: Stephen Farmer
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE final ranking of qualified firms for Request for Proposals (RFP) No. BLD2127663P1, Janitorial Services for BCAD Administrative Facilities, for the Aviation Department, subject to no appeal being filed. The ranked firms are: 1 - Mckenzie's Cleaning Inc.; 2 - Chi-Ada Corporation; 3 - Amer-Plus Janitorial Maintenance LLC.; 4 - M &M Global Multi Services, Inc; and 5 - Dream Clean, Inc.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.42(j), Procedures for RFPs, RLIs, and RFQs, if an objection or protest has been filed with respect to an Evaluation Committee’s ranking, the ranking must be submitted to the Board for final approval.
What Action Accomplishes
Approves the Evaluation Committee’s recommendation of the final ranking of qualified firms.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) designated this project as a reserve opportunity for certified County Business Enterprise (CBE) firms. Amer-Plus Janitorial Maintenance LLC. (Amer-Plus), M & M Global Multi Services, Inc., and Mckenzie's Cleaning Inc. (McKenzie) are certified CBEs. Chi-Ada Corporation (Chi-Ada) and Dream Clean, Inc. each committed to 25% CBE participation, in accordance with the Broward County Business Opportunity Act (Exhibit 2).
This project provides comprehensive janitorial service for Broward County Aviation Department’s administrative facilities, located at the Fort Lauderdale-Hollywood International Airport campus, North Perry Airport Administrative Building, and Building Code Services Airport Satellite Office.
On June 7, 2024, Request for Proposals (RFP) No. BLD2127663P1, Janitorial Services for BCAD Administrative Facilities, was advertised. At the time of the July 23, 2024 submittal deadline, thirteen firms submitted proposals.
On October 17, 2024, an Initial Evaluation Committee meeting was held. The Evaluation Committee (EC) evaluated the submittals and determined that Chi-Ada, M & M Global Multi Services, Inc., and Mckenzie as responsive and responsible to the RFP requirements and would proceed to final evaluation.
On November 7, 2024, a Reconvene Initial EC meeting was held to reconsider the determination of responsibility for Amer-Plus; the EC determined Amer-Plus responsive and responsible to the RFP requirements and Amer-Plus would proceed to final evaluation.
On November 25, 2024, a Final EC meeting was held. After presentations, evaluation, scoring, and ranking, the EC named Mckenzie as the first-ranked firm; Chi-Ada as the second-ranked firm; Amer-Plus as the third-ranked firm; M & M Global Multi Services, Inc as the fourth-ranked firm; and Dream Clean, Inc. as the fifth-ranked firm (Exhibit 1).
On November 26, 2024, the Director of Purchasing received a premature objection letter from Chi-Ada. The objection letter claimed the EC’s scoring for vendor references was not verified properly. It also stated that Mckenzie, a subcontractor, received a Non-Compliance Violation for non-performance from Broward County which was concealed from the EC members before the final scoring and ranking (Exhibit 3).
The EC’s proposed recommendation of ranking was then posted on the Purchasing Division website from December 2 - 5, 2024, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers.
On December 16, 2024, the Director of Purchasing issued a response to Chi-Ada’s objection stating that the EC scored each proposal independently and on its own merits within the maximum allowable points. Further, there was no reasonable or compelling evidence that EC members’ scores were in any manner to be deemed arbitrary or capricious. The EC used professional discretion in reviewing all known information. In addition, the mentioned Notice of Non-compliance was issued to the prime contractor, Chi-Ada, which cured the issues associated with the Notice of Non-compliance. As a result, Chi-Ada’s notice was not disclosed to the EC. The evaluation and scoring of firms were conducted appropriately and within the established guidelines, practices, and procedures set forth in the Broward County Procurement Code, Ordinances, and existing written guidelines. As such, the objection was denied (Exhibit 4).
The EC’s final recommendation of ranking was posted on the Purchasing Division website from December 17 - 24, 2024, which provided an opportunity for any aggrieved proposer to file a formal protest.
On December 20, 2024, the Director of Purchasing received a timely protest letter from Chi-Ada Corporation. The protest letter claimed Mckenzie failed to allow its financials to be transparent and Mckenzie presented inaccurate or misleading information to OESBD, and the EC’s evaluation and scoring of McKenzie’s proposal was improper, arbitrary and capricious (Exhibit 5).
On January 15, 2025, the Director of Purchasing issued a response to Chi-Ada’s protest stating that McKenzie’s confidential financial documents were made transparent to the appropriate County staff. Also, there was no reasonable or compelling evidence that the scores of the EC members were made in any manner that can be deemed to be arbitrary, capricious, or otherwise made beyond their professional discretion in reviewing all known information. In addition, the Purchasing Division along with OESBD reviewed the claim and did not find evidence that McKenzie presented inaccurate or misleading information. As applicable, McKenzie has provided the required financial documents necessary to renew and maintain CBE status (Exhibit 6). Chi-Ada is allowed 10 calendar days to appeal. There was no appeal filed against this procurement.
Additional supporting documentation provided to the EC for this procurement can be found on the Purchasing Division website at <http://www.broward.org/Purchasing/Pages/Repository.aspx>.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
There is no fiscal impact.