Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE Agreement between Broward County and Solid Consulting Engineers, Inc., for Consultant Services for Construction Engineering and Inspection (CEI) Services for Pompano Park Place (SW 3rd St) Improvements, Request for Proposals (RFP) No. TRN2127251P1, for the Public Works Department, in a maximum not-to-exceed amount of $773,650, which includes $70,332 for optional services and $69,206 for reimbursable expenses; and authorize the Mayor and Clerk to execute same.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Provides for Construction Engineering and Inspection (CEI) professional services and technical support services related to the construction improvements of Pompano Park Place (Race Track Road/SW 3rd Street/Sgt Chris Reyka Place) Road.
Goal Related Icon(s)
☒County Commission
☐Go Green
☒MAP Broward
Previous Action Taken
None
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/HIGHWAY CONSTRUCTION AND ENGINEERING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item supports the Board’s Connected Community Goal, “Cooperatively delivering an efficient and accessible regional intermodal transportation network.”
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 30% for this Project. Solid Consulting Engineers, Inc. (Solid Consulting) committed to 100% CBE participation, which was reviewed and approved by OESBD (Exhibit 2). The OESBD determined that this Project is not subject to the Workforce Investment Program.
The purpose of this agreement with Solid Consulting, a qualified consulting engineering and inspection firm, is to provide construction engineering and inspection professional services, and technical support services related to the construction of Pompano Park Place (Race Track Road/SW 3rd Street/Sgt Chris Reyka Place) Improvements Project from Powerline Road to S. Cypress Road (Project). It is expected that Solid Consulting will monitor the construction of the roadway rehabilitation, resurfacing, minor drainage improvements, new bike lanes, sidewalks including Americans with Disabilities Act (ADA) upgrades, signing, pavement markings and landscaping (Exhibit 1).
The RFP was advertised on December 22, 2023, and, at the time of the submittal deadline on January 23, 2024, seven firms submitted proposals: AE Engineering, Inc.; Calvin, Giordano & Associates, Inc.; Carnahan, Proctor, & Cross, Inc.; CDR Maguire, Inc.; F&J Engineering Group, Inc.; R.J. Behar & Company, Inc.; and Solid Consulting.
On March 28, 2024, an Initial Evaluation Committee (EC) meeting was held. During the EC meeting, the EC passed a motion that determined that all seven firms were responsive and responsible to the RFP requirements. In accordance with Broward County Procurement Code Section 21.44, Procedures for CCNA Services, whenever a CCNA procurement is conducted through a RFP, RLI, or RFQ, the EC shall establish a “shortlist” of vendors for further consideration of award of the solicitation, unless the Director of Purchasing determines that shortlisting would not be in the best interest of the County. During the Initial EC meeting, the EC passed a motion to shortlist four firms of the seven vendor responses that would advance to the Final EC meeting for presentations, and to be numerically scored and ranked by the EC.
On April 9, 2024, a Final EC meeting was held. After presentations, evaluation, scoring, and ranking, the EC named Solid Consulting as the first-ranked firm.
The EC’s proposed recommendation of ranking was posted on the Purchasing Division website from April 15 - 18, 2024, which provided an opportunity for any aggrieved proposer to file an objection. There was no objection submitted within this timeframe.
The EC’s final recommendation of ranking was posted on the Purchasing Division website from April 19 - 26, 2024, which provided an opportunity for any aggrieved proposer to file a formal protest. No formal protest was received.
In addition to no objections or protests, there were no pulls from the Board for this RFP ranking. On April 27, 2024, in accordance with Procurement Code Section 21.42.(k), Procedures for RFPs, RLIs, and RFQs, the ranking of the qualified firms became final, and staff proceeded with negotiations.
Two negotiation meetings were held to negotiate an agreement with Solid Consulting: May 29 and June 6, 2024. These meetings were attended by representatives from Solid Consulting, the Highway Construction and Engineering Division, the County Attorney’s Office, and the Purchasing Division.
Additional supporting documentation provided to the EC regarding this procurement can be found on the Purchasing Division website at <https://www.broward.org/Purchasing/Pages/Repository.aspx>.
All dollar amounts referenced in this agenda item have been rounded to the nearest whole dollar.
The term of this agreement is 24 months, effective upon issuance of Notice to Proceed.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The source of funding for this fixed contract is in the Transportation Surtax Fund in the amount of $773,650 for the Pompano Park Place (SW 3rd St) Improvements Project. The funds for this fixed contract are included in the current modified fiscal year budget.
Requisition No. HCN0000858