Broward County Commission Regular Meeting
Director's Name: Norman Foster
Department: Office of Management and Budget
Information
Requested Action
title
A. MOTION TO ADOPT supplemental budget Resolutions within the General Fund and the Broward Municipal Services District Fund in the amount of $38,312,134 primarily to appropriate funds for prior year commitments and to provide additional funding for other programs.
ACTION: (T-11:35 AM) Approved Resolution Nos. 2023-503 and 2023-504. (Refer to minutes for full discussion.)
VOTE: 7-0. Commissioners Fisher and Ryan were not present.
B. MOTION TO ADOPT supplemental budget Resolution within the County Transportation Trust Fund in the amount of $2,751,146 to appropriate funds for prior year commitments.
ACTION: (T-11:35 AM) Approved Resolution No. 2023-505. (Refer to minutes for full discussion.)
VOTE: 7-0. Commissioners Fisher and Ryan were not present.
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Why Action is Necessary
Supplemental budgets are required whenever existing revenue sources are increased or decreased, resulting in a change to the total appropriation of a fund.
What Action Accomplishes
The primary purpose of this supplemental budget is to appropriate funds for prior year commitments. This budget amendment also includes a number of proposed new appropriations to address issues that have arisen since the adoption of the Fiscal Year 2024 budget.
Goal Related Icon(s)
☐County Commission
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Previous Action Taken
None
Summary Explanation/Background
Staff typically presents three supplemental budget amendments per year to the Board. The purpose of the first supplemental budget amendment is primarily to appropriate funds for specific non-recurring items, which were unexpended at the end of the previous Fiscal Year. These appropriations include items related to both County agencies and Constitutional Officers. This budget amendment also includes a limited number of proposed new appropriations to address issues that have arisen since the adoption of the Fiscal Year 2024 budget. The new appropriations are highlighted individually.
THE OFFICE OF MANAGEMENT AND BUDGET RECOMMENDS APPROVAL OF THE FOLLOWING SUPPLEMENTAL BUDGET ACTIONS WITHIN THE GENERAL FUND, BROWARD MUNICIPAL SERVICES DISTRICT FUND AND THE COUNTY TRANSPORTATION TRUST FUND.
GENERAL FUND - $38,164,579 - The County Auditor’s Office requests the appropriation of $73,000 for the prior year external audit of the County’s agreement with United Healthcare ($70,000) and construction review services ($3,000). Additionally, the County Auditor’s Office budget is increased by $95,520 for salary adjustments.
Appropriations are made for donations to various private organizations, and other expenses that were proposed by a number of commissioners and approved by the Board of County Commissioners at the October 10, 2023 separate Commission Meeting; District 7 ($28,000); District 8 ($21,088); and District 9 ($11,360).
There is a decrease in the Fiscal Year 2024 Property Appraiser’s budget for the final approved Florida Department of Revenue (DOR) budget <$74,072>. There is also an increase of ($1,072,788) in the Fiscal Year 2024 budget due to increasing personnel costs in line with County adopted/approved rates as well as the Finalized Salaries of County Constitutional Officers for Fiscal Year 2023-2024 from the Office of Economic and Demographic Research (EDR).
The Broward County Property Appraiser’s Office (BCPA) requests the addition of three IT staff at a prorated cost of $232,089 and one-time costs related to the CAMA system effort ($699,172), uncompleted equipment purchases ($66,956) and one-time HR related personnel costs ($28,701), and additional Disaster Recovery Software at $10,524 annually.
The County Share of these costs is 90.5443 percent or $1,843,626.
At the end of Fiscal Year 2023, $17.7 million lapsed from the Broward County Sheriff’s Office (BSO) General Fund budget. For Fiscal Year 2024 per BSO’s request, $17.7 million is appropriated for items budgeted in the prior fiscal year for which expenditures were not completed. The majority of this amount, $10.5 million, is related to the BSO Tactical Training Center and Parking Garage Facility. The remaining $7.2 million is primarily for vehicle replacements, building improvements, professional services and maintenance contracts, equipment, and radios.
In addition, the Broward Sheriff’s Office is appropriated $3.0 million for inmate inpatient healthcare costs. Of this amount, $2.0 million is budgeted in a reserve account in the Department of Detention, for additional anticipated claims in Fiscal Year 24.
The Office of the Inspector General (OIG) is appropriated the unspent prior year professional services funding ($69,418) for outside legal counsel to represent the Broward OIG in discussions regarding the Broward County School Board. There is also an increase of $89,980 in the Fiscal Year 2024 budget due to increasing personnel costs in line with County adopted/approved rates.
The budget for Intergovernmental Affairs/Boards is appropriated $17,300 for rental expenses in Tallahassee.
Emergency Management is appropriated $250,000 for unanticipated increased costs associated with the rental of emergency response vehicles for the Parks and Recreation Division.
The Office of Economic Small Business Development (OESBD) budget is increased by $43,930 to fully meet the General Fund cost share for the Broward Alliance contract. The OESBD budget is also increased by the amount of unspent prior year funding for the pilot Mobilization Loan Fund ($100,000), and the administrative costs associated with the Southern Opportunity and Resilience (SOAR) Fund ($37,499). In addition, the Film Commission budget is increased by the amount of unspent prior year funding for costs pertaining to film, television, and media incentive programs promoting film production in Broward County ($500,000).
The budget for the Office of Management and Budget is increased for one-time IT-related purchases and system transition costs ($82,000).
The budget for the Accounting Division of the Finance and Administrative Services Department (FASD) is increased by the amount of unspent prior year funding for laptop purchases ($12,450), asset inventory system ($11,440), and financial system automation ($120,000).
The Enterprise Technology Services Division of FASD requests appropriation of funds for prior year commitments related to technical support ($13,210) and revenue management services ($19,990).
The Human Services Administrative Division requests the appropriation of unspent prior year funds from Fiscal Year 2023 for the University Student Practicum Pilot Program to assist students with the cost of certifications ($8,750).
The Crisis Intervention Support Division (CISD) of HSD requests appropriation of prior year funds for the purchase of furniture for the Juvenile Assessment Center ($28,066), the Nancy J. Cotterman Center satellite office renovation and move-in costs ($80,246), and one-time funds for the replacement of equipment and furniture damaged in the flooding of the old building in April 2023 ($149,668), that were planned to move into the new building.
The Broward Addiction and Recovery Division (BARD) of HSD requests the appropriation of prior year funds for the purchase of software risk assessment tool ($17,926) to assess and treat clients at risk of suicide.
The Community Partnerships Division (CPD) of HSD requests the reappropriation of prior year funds furniture and office reconfiguration ($3,386) and increased software support costs for annual collaborative dues ($12,000).
The Elderly and Veterans Services Division (EVSD) of the HSD requests the appropriation of prior year funds for glass partitions ($40,000), bus wraps and other on-bus advertising for elderly and veterans’ services ($34,800), tablets for the EVSD Areawide Agency on Aging pilot to provide internet access and electronic devices to isolated seniors ($100,000), professional services for data entry involved with FAMCare software implementation ($30,000), and emergency aid to clients recently displaced ($82,182).
The Human Services Department budget is increased $7,000 for Elderly and Veteran’s Services approved by the Board of County Commissioners on October 10, 2023 as a result of the D9 office budget; and $10,000 for the Housing Options, Solutions and Supports Division to support Project HomeAgain: Landlords Recruitment Initiative approved by the Board of County Commissioners on September 19, 2023 as a result of the D1 office budget.
The Housing Options, Solutions, and Supports Division (HOSS) of HSD requests the appropriation of unspent prior year funds for costs associated with anticipated HUD project overutilization due to rent increases ($86,866).
The Cultural budget is increased $10,000 to support the County’s cultural programs as approved by the Board of County Commissioner on September 19, 2023 as a result of the D5 office budget. In addition, the Cultural budget is increased by $18,974 to meet increased matching requirements for the state General Program Support (GPS) grant.
The Parks and Recreation Division (Parks) requests the appropriation of unspent Fiscal Year 23 funds obligated for a wide forma printer and cutter ($330,000) and a mobile stage ($295,000). In addition, Parks requests that the remaining balance of unspent Fiscal Year 23 funds for Parks Security equipment be appropriated ($51,286).
The Administration Division of Resilient Environment is appropriated the unspent prior year operational expenses for climate risk consultation services ($50,000), computer hardware ($4,380), and software licenses ($6,756) related to the County’s Innovation Unit.
The Urban Planning Division of Resilient Environment is appropriated the unspent prior year funds for professional services for the Environmental Systems Research Institute (ESRI) contract ($34,770).
The Natural Resources Division of Resilient Environment is appropriated the unspent prior year funds for the Sea Turtle program agreement that spans Fiscal Years ($391,397) and unspent professional services ($576,412). Additionally, funds are reallocated from operating expenses <$144,800> and transferred to the Natural Resources Contracts Fund for the Conversation Pays program ($144,880).
The Consumer Protection Division of Resilient Environment is appropriated the unspent prior year funds for completion of the Scanning Project ($99,728).
In the Non-Departmental budget, prior year unbilled commitments to the Pompano Beach Community Redevelopment Agency (CRA) ($9,556,779) are requested to be appropriated, to continue this in Fiscal Year 24.
Additional funds ($43,000) are appropriated for the annual CRA payments due to an increase in the taxable value on October 1st final tax rolls, compared to the July 1st tax roll used for the Fiscal Year 2024 adopted budget.
The Non-Departmental budget payment to the Clerk of Courts is adjusted to reflect revised amounts for the balance of the IT Stabilization funds <$742,773> and unspent Fiscal Year 2023 Funds ($955,078) that were included in the Fiscal Year 2024 Adopted Budget.
Additionally, the Non-Departmental budget is increased by $492,756 for unanticipated county-wide professional services needs and $559,353 for the unexpended professional services related to the Waste Generation Study. One-time funding is appropriated to provide antisemitism trainings, a public awareness campaign, and education to the community ($250,000). One-time funding is appropriated for transfers to the Sterilization Trust Fund approved by the Board of County Commissioners on September 19, 2023 as a result of the D1 office budget ($12,000) and Water and Wastewater Services Fund approved by the Board of County Commissioners on October 10, 2023 as a result of the D9 office budget ($3,000).
BROWARD MUNICIPAL SERVICES DISTRICT FUND (10015) - $147,555 - The Urban Planning Division of Resilient Environment requests the appropriation of prior year funds to support the purchase of a new vehicle for Code Enforcement in the Broward Municipal Services District ($36,943) and for landscaping contract services in BMSD neighborhoods ($10,612). The Office of Economic and Small Business Development (OESBD) requests appropriation of funds for the pilot Mobilization Loan Fund ($100,000).
COUNTY TRANSPORTATION TRUST FUND (11505) - $2,751,146 - Fund balance is appropriated for prior year commitments for the replacement of computers and GPS data collectors ($50,520) and facilities improvements ($2,700,626).
Source of Additional Information
Norman Foster, Director, Office of Management and Budget, (954) 357-6346
Fiscal Impact
Fiscal Impact/Cost Summary
The fiscal impact is detailed above in the Summary Explanation/Background section of the agenda item.