Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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A. MOTION TO APPROVE single source designation of Sciens Building Solutions, WSA Division dba WSA Systems-Boca, LLC for fire alarm system monitoring, maintenance, and repair for the Broward County Aviation Department.
B. MOTION TO AWARD open-end contract to single source, Sciens Building Solutions, WSA Division dba WSA Systems-Boca, LLC, for Fire Alarm Systems Monitoring, Maintenance, & Repair, Solicitation No. BLD2130664Q1, for the Broward County Aviation Department, in the one-year estimated amount of $2,030,985, including annual allowances in the amount of $320,000; and authorize the Director of Purchasing to renew the contract for seven one-year periods, for an eight-year potential estimated amount of $16,247,880.
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Why Action is Necessary
MOTION A. In accordance with the Broward County Procurement Code, Section 21.25(a), a sole source procurement may be designated when the Director of Purchasing determines that there is only one source or one reasonable source; any nonstandardized sole source procurement above the Director of Purchasing award authority must be approved by the Board.
In accordance with Section 332.0075(3)(a), Florida Statutes, the purchase of commodities or contractual services by the airport is required to be made by competitive sealed bids, competitive sealed proposals, or competitive sealed replies unless an exception consistent with an exception provided in Section 287.057(3) applies. The single source exception in Section 287.057(3)(c), Florida Statutes, is applicable to this procurement.
MOTION B. In accordance with Broward County Procurement Code, Section 21.47(a), Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
In accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a commercial service large hub airport in excess of $1,500,000 as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
What Action Accomplishes
Motions A and B. Designates a single source to provide fire alarm system monitoring, maintenance, and repair at Broward County’s Fort Lauderdale-Hollywood International Airport (FLL).
Goal Related Icon(s)
N/A County Commission
N/A Go Green
N/A MAP Broward
Previous Action Taken
None
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) determined that no County Business Enterprise (CBE) participation goals should apply to this solicitation based on single source designation (Exhibit 2).
The purpose of these actions is to designate and award the single source, WSA Systems-Boca, LLC (WSA), as the provider of fire alarm system monitoring, maintenance, and repair services at FLL. WSA will be responsible for certifying the integrated fire alarm system for the entire existing FLL campus; and installing and certifying fire alarm systems for new structures at FLL. Utilization of another vendor would require full revalidation and testing of the life safety system that would create additional costs, downtime, and compliance risks.
On August 22, 2025, the Purchasing Division issued a Request for Information (RFI) Notice of Intent to designate single source to ascertain whether there were any other entities able to provide fire alarm system monitoring, maintenance, and repair. The RFI yielded two responses - from Integrated Fire and Security Solutions, Inc. and from Wise Building Technologies, LLC - which were provided to the Broward County Aviation Department (BCAD) for its review. BCAD concluded that neither vendor met the minimum qualification requirements and a vendor change would require full revalidation and testing of the life safety system that would incur additional cost, downtime, and compliance risk. Subsequently, the Purchasing Division issued a second RFI on July 10, 2026 which yielded no response. On July 31, 2026, Purchasing issued a Notice of Intended Decision to enter into a single source purchase contract (consistent with state law). There was no protest to the Notice of Intended Decision. Based on this information, the Director of Purchasing recommends approval of this single source designation (Exhibit 1).
The single source solicitation was advertised on May 29, 2026, and closed on June 5, 2026. As this was a single source procurement, a Recommendation for Award is not required to be posted to the Purchasing Division website.
This procurement carries a 100% performance and payment guaranty.
The allowances incorporated in the contract, in the total amount of $320,000 per year, are for miscellaneous parts and materials, rental equipment, shop drawings, and permits. Expenditures under these allowance items must be approved by the Contract Administrator and will be reimbursed at the contractor’s actual cost without mark-up (Exhibit 2).
BCAD has reviewed the quotation submitted by WSA and concurs with the recommendation(s) for award (Exhibit 3).
Purchasing has reviewed the prices submitted by WSA and concurs with the recommendation for award (Exhibit 4).
Two vendor performance evaluations were completed for WSA; the firm has an overall performance rating of 4.66 out of possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
Incumbent: WSA Systems-Boca, LLC (WSA); Contract Number and Title: BLD2122413B1, Fire Alarm System Monitoring Maintenance and Repairs at FLL; Contract Term: October 1, 2021 through September 30, 2024, First Renewal: October 1, 2024 through September 30, 2025 Second Renewal: October 1, 2025 through September 30, 2026. Expenditures to date: $6,295,487.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on October 1, 2026 and terminates one year from that date.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contract has a not-to-exceed amount of $16,247,879 over a potential eight-year period. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget.
Requisition No. AVM0013328