Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD open-end contract to low responsive, responsible bidder, Fortiline, Inc. DBA Fortiline Waterworks, for Water Meters and Repair Parts, Bid No. IND2122200B1, for Water and Wastewater Services and other various County agencies that may have need for these commodities, in the initial one-year estimated amount of $261,736, and authorize the Director of Purchasing to renew the contract for two one-year periods, for a potential three-year estimated amount of $785,208. The initial contract period shall begin on September 25, 2021 and will terminate one year from that date.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.31.a.4, Award Authority, Board approval is required for awards exceeding $500,000 that includes a single bidder, rejection of apparent low bidder, or protested award.
What Action Accomplishes
Provides for water meters and water meter repair parts for Water and Wastewater Services and any other County agency that may have need for these commodities.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not reserve this project for Small Business Enterprises under the Sheltered Market Program or assign County Business Enterprise participation goals to this solicitation based on the review of products and services requested (Exhibit 2).
The purpose of this contract is to obtain water meters and water meter repair parts to administer accurate meter readings, meter repairs, monthly utility billings, and revenue collection functions for Broward County Water and Wastewater Services (WWS). WWS is responsible for providing retail/regional water and wastewater services as well as maintaining/repairing all water and wastewater infrastructure.
Water and Wastewater Services has reviewed the bid submitted by Fortiline, Inc. DBA Fortiline Waterworks, and concurs with the recommendation for award (Exhibit 3). Four vendor performance evaluations have been completed for Fortiline, Inc. DBA Fortiline Waterworks; the firm has an overall rating of 4.41 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Director of Purchasing has determined the apparent low bidders, Core & Main LP and Empire Pipe Orlando, LLC, to be non-responsive to the bid requirements. The bidders did not bid on all line items, as the specified basis of award and required in the solicitation. Core & Main LP bid on 13 of the 34-line items and Empire Pipe Orlando, LLC bid on 18 of the 34-line items.
The Purchasing Division has reviewed the prices submitted by the recommended bidder, Fortiline, Inc. DBA Fortiline Waterworks. The prices offered for this contract were compared to the previously awarded contract and determined to be fair and reasonable (Exhibit 4).
Pursuant to the solicitation document, General Conditions, Section C1, Contract Period (Open-End Contract), a 90-day contract extension is allowed if it is needed. However, if this requirement is exercised, the total contract term does not exceed the five years.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
Incumbent: The Tools Man, Inc. and Empire Pipe Orlando, LLC, Contract Number and Title: OPN2116366B1, Water Meters. Contract Term: September 25, 2018 through September 24, 2021. Expenditures to date: $415,949.
The bid posted on January 25, 2021 and opened on February 10, 2021; four bids were received with no declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from March 30 - April 5, 2021, at which time any aggrieved vendor could have protested the results. There was no protest or appeal filed regarding this procurement.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. WWF0003486