Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
A. MOTION TO AWARD open-end contract to low responsive, responsible bidder, Hydromax USA LLC, for Fire Hydrant Maintenance and Repair Services - Group 1, Bid No. BLD2128387B1, for Water & Wastewater Services, in the initial one-year estimated amount of $283,510; and authorize the Director of Purchasing to renew the contract for four one-year periods, for a five-year estimated amount of $1,417,550.
B. MOTION TO AWARD open-end contract to low responsive, responsible bidder, WSD Contracting, Inc., for Fire Hydrant Maintenance and Repair Services - Group 2, Bid No. BLD2128387B1, for Water & Wastewater Services, in the initial one-year estimated amount of $587,135, which includes a total allowance in the annual amount of $20,000; and authorize the Director of Purchasing to renew the contract for four one-year periods, for a five-year estimated amount of $2,935,675.
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Why Action is Necessary
Motions A and B: In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Motions A and B: Provides all labor, materials, equipment, services, and incidentals to perform fire hydrant maintenance and repair services for Water & Wastewater Services and various other Broward County agencies that may have need of these services and products.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER & WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) determined that no County Business Enterprise (CBE) participation goal should apply to this solicitation based on its review of the products and services requested and availability of CBE firms to perform the services.
Broward County Code of Ordinances Section 1-81.3(a), CBE goals and reserves, provides for the setting of a CBE goal of at least 25% unless the Board or the County Administrator (under limited circumstances) approves a different goal, or no goal based upon a written determination by the Director of the Office of Economic and Small Business Development (OESBD). The Board’s approval of this item will result in no CBE goal being set for the applicable agreement consistent with the written determination provided by the Director of OESBD (Exhibit 2).
The contracts provide all labor, materials, equipment, services, and incidentals to perform fire hydrant maintenance and repair services for Water & Wastewater Services and various other County agencies that may have need of these services and products.
In accordance with the Broward County Living Wage Ordinance, Broward County Administrative Code, Section 26-101(k), these services are covered services. The vendors have agreed to be bound to the contractual obligations of the Living Wage Ordinance.
Group 2 contract identifies allowances in the total amount of $20,000 for the initial term. Expenditures under the allowances must be approved by the Contract Administrator and will be reimbursed at the vendor’s actual cost without mark-up.
The Director of Purchasing has determined the apparent low bidder, Casimir Underground Construction Inc, to be non-responsible for both groups based on non-compliance with the number of years of required experience and the limitations on resources and equipment. The annual difference in the bid amount of the apparent low bidder and the low, responsive, responsible bidder for Group 1 and Group 2 is $107,660 and $30,973, respectively.
The Water & Wastewater Division has reviewed the bids submitted by Hydromax USA LLC for Group 1 and WSD Contracting, Inc. for Group 2, and concurs with the recommendations for awards (Exhibits 3 and 4).
No County vendor performance evaluations have been completed for Hydromax USA LLC within the last five years. Two County vendor performance evaluations were completed for WSD Contracting, Inc. within the last five years; WSD Contracting, Inc. has an overall performance rating of 4.23 out of possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division reviewed the prices submitted by the lowest responsive, responsible bidders, Hydromax USA LLC and WSD Contracting, Inc., and has determined that the prices submitted are fair and reasonable in comparison to a current County contract for these same services (Exhibit 5).
The bid was advertised on May 31, 2024 and opened on June 12, 2024; four bids were received for Group 1 and three bids were received for Group 2 with no declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from October 1 - 7, 2024. There was no protest filed against this procurement.
The bid validity expired on October 10, 2024. Both Hydromax USA LLC and WSD Contracting, Inc have agreed to extend their bid prices through December 31, 2024.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on date of award.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contracts have a not-to-exceed amount of $4,353,225 over a potential five-year period. The funds estimated for the current fiscal year are included in the current fiscal year budget.