Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO APPROVE Agreement between Broward County and Standard Insurance Company for Supplemental Insurance Products, Request for Letters of Interest (RLI) No. GEN2128556R1, for the Human Resources Division, at no expense to the County, for an initial three-year term; and authorize the Mayor and Clerk to execute same.
body
Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions.
What Action Accomplishes
Provides supplemental insurance products, including accident, critical illness (including cancer), and hospital indemnity, to benefit-eligible employees and eligible dependents.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/HUMAN RESOURCES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) did not assign County Business Enterprise (CBE) goals for this project (Exhibit 2).
The purpose of this Agreement is to provide comprehensive, fully insured supplemental insurance products, accident, critical illness (includes cancer), and hospital indemnity to participating benefit-eligible employees and eligible dependents. The Agreement also includes enrollment support and administration services (Exhibit 1).
The RLI was advertised on December 11, 2024, and, at the time of the submittal deadline on February 3, 2025, four firms submitted proposals: Colonial Life and Accident Insurance Company; Continental American Insurance Company (AFLAC); Hartford Life and Accident Insurance Company dba The Hartford; and Standard Insurance Company (Standard).
On May 13, 2025, an Initial Evaluation Committee (EC) meeting was held. The EC determined that all four firms were both responsive and responsible to the RLI requirements and could proceed to the Final EC meeting to be ranked by the EC.
On May 20, 2025, The Hartford withdrew its proposal.
On August 12, 2025, a Final EC meeting was held. After presentations, evaluation, and ranking, the EC named Standard as the first-ranked firm.
The EC’s proposed recommendation of ranking was posted on the Purchasing Division website from August 29 - September 3, 2025, which provided an opportunity for any proposer or interested party to file an objection. No objection was received.
The EC’s final recommendation of ranking was posted on the Purchasing Division website from September 11 - 17, 2025, which provided an opportunity for any aggrieved proposer to file a protest. No protest was received.
On September 17, 2025, in accordance with Procurement Code Section 21.42, Procedures for RFPs, RLIs, and RFQs, the ranking of the qualified firms became final, and staff proceeded with negotiations.
One negotiation meeting was held on September 19, 2025 to negotiate the Agreement with Standard. The meeting was attended by representatives from Standard, the Human Resources Division (HR), the County Attorney’s Office, and the Purchasing Division.
The Agreement has been approved as to form and legal sufficiency by the County Attorney’s Office. The agreement contains certain non-standard terms for disclosure to the Board regarding exceptions to Enterprise Technology Services Security Requirements, System and Organization Controls (SOC) 2 Type II Report, which requires five Trust Service Principles. Standard has agreed to provide the SOC 2 Type II Report Trust Service Principle for only one principal (Security). Additionally, Standard holds the Information Security Management System ("Information Security Program") ISO 27001:2013 accreditation, which includes a documented and approved Information Security policy with an associated standard and certified by an accredited auditor. HR has accepted this disclosure.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on the Broward County Purchasing website at <https://www.broward.org/Purchasing/pages/repository.aspx>.
The Agreement period begins upon execution and terminates on December 31, 2028, for an estimated value of $1,067,649 (based on current enrollment). Additionally, the agreement provides for up to one additional two-year extension, for a five-year two-month estimated value of $1,779,415.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070.
Fiscal Impact
Fiscal Impact/Cost Summary
There is no fiscal impact to the County. Supplemental Insurance Products are voluntary, and premiums are paid in their entirety by benefit-eligible employees who choose to participate in these plans.
Requisition No. HRS0000800