Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
A. MOTION TO AWARD open-end contract to single bidder, Fortiline, Inc., for Fire Hydrants, Extensions & Repair Kits - Group 1, Bid. No. BLD2128422B1, for Water & Wastewater Services and the Port Everglades Department, in the initial one-year amount of $150,377; and authorize the Director of Purchasing to renew the contract for four one-year periods, for a five-year estimated amount of $751,887.
ACTION: (T-10:46 AM) Approved.
VOTE: 9-0.
B. MOTION TO AWARD open-end contract to single bidder, Ferguson Enterprises, LLC, for Fire Hydrants, Extensions & Repair Kits - Group 2, Bid. No. BLD2128422B1, for Water & Wastewater Services and the Port Everglades Department, in the initial one-year amount of $123,435; and authorize the Director of Purchasing to renew the contract for four one-year periods, for a five-year estimated amount of $617,174.
ACTION: (T-10:46 AM) Approved.
VOTE: 9-0.
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Why Action is Necessary
Motions A and B: In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Motions A and B: Provides for the supply and delivery of new fire hydrants, extensions and repair kits (not rebuilt, refurbished, or used) for operational use for Water & Wastewater Services and for Port Everglades.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER & WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) designated this project as a reserve opportunity for certified County Business Enterprise (CBE) firms. If a non-CBE is awarded the contract because no CBE with capacity to perform the work submits a responsive and responsible bid, or because no CBE meets the applicable requirements, any contract awarded to a non-CBE must include at least a 25% CBE goal. Based on the lack of subcontracting opportunities available under this solicitation, and the fact that no bid submittals were received from CBE-certified firms, OESBD recommends that the 25% goal, to which non-CBE respondents would normally be subject, be waived should an award be considered for either Ferguson Enterprises, Inc. or Fortiline, Inc.
Broward County Code of Ordinances Section 1-81.3(a), CBE goals and reserves, provides for the setting of a CBE goal of at least 25% unless the Board or the County Administrator (under limited circumstances) approves a different goal, or no goal based upon a written determination by the Director of OESBD. The Board’s approval of this item will result in no CBE goal being set for this contract consistent with the written determination provided by the Director of OESBD (Exhibit 2).
The contracts provide for the supply and delivery of new fire hydrants, extensions and repair kits.
Water & Wastewater Services has reviewed the bids submitted by Fortiline, Inc. and Ferguson Enterprises, LLC and concurs with the recommendations for award (Exhibit 4).
Two County vendor performance evaluations were completed for Fortiline, Inc.; Fortiline, Inc. has an overall performance rating of 3.46 out of possible rating of 5.0. Three County vendor performance evaluations were completed for Ferguson Enterprises, LLC; Ferguson Enterprises, LLC has an overall performance rating of 3.50 out of possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division reviewed the prices submitted by Fortiline, Inc. and by Ferguson Enterprises, LLC and determined prices submitted are fair and reasonable in comparison to a current County contract for these same services (Exhibit 5).
The bid was advertised on July 11 - 23, 2024. Two bids were received with zero declinations (Exhibit 1).
The electronic bidding system notified 3,280 suppliers of the solicitation, and it was reviewed by 18 suppliers.
The Recommendation for Award was posted on the Purchasing Division website from September 27 - October 4, 2024. There was no protest filed against this procurement.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on date of award.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contracts have a combined not-to-exceed amount of $1,369,061 over a potential five-year period. The funds estimated for the current fiscal year are included in the current fiscal year budget.