Broward County Commission Regular Meeting
Director's Name: Trevor M. A. Fisher
Department: Public Works Division: Facilities Management
Information
Requested Action
title
MOTION TO APPROVE threshold increase for open-end Contract No. BLD2121366B1_1 (Roofing Maintenance and Repair) with Advanced Roofing, Inc. increasing the potential five-year maximum contract amount by $500,000 for a new potential five-year maximum contract amount of $2,425,650 through July 7, 2026; and restore the full amount of the Director of Purchasing’s authority under Section 21.47(b)(3) of the Broward County Procurement Code.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47, Award and Execution Authority, the Board of County Commissioners’ approval is required for threshold increases above the $500,000 award authority of the Director of Purchasing.
What Action Accomplishes
Provides additional funding threshold to ensure continuity of service and timely responses for critical roofing maintenance and repair services for the Facilities Management Division and various County Agencies for the remainder of the potential five-year contract through July 7, 2026.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTION.
On June 14, 2021, the Director of Purchasing, through the clean bid process, awarded Contract No. BLD2121366B1_1 roofing maintenance and repair services to Advanced Roofing, Inc. (the “Contract”), with an initial one-year term and including four optional one-year renewals for a potential five-year maximum award amount of $1,425,650.
On November 3, 2021, the Director of Purchasing approved a threshold increase to the Contract in the amount of $182,000 increasing the potential five-year maximum contract amount to $1,607,650.
On October 10, 2022, the Director of Purchasing approved an additional threshold increase in the amount of $318,000 increasing the potential five-year maximum contract amount to $1,925,650 and reaching the Purchasing Director’s maximum authority of $500,000 under Section 21.47(b)(3).
The amounts referenced in this agenda item have been rounded up to the nearest whole dollar.
Source of Additional Information
Trevor M.A. Fisher, P.E., MBA, Director, Public Works Department, (954) 357-6410
Ian Mitchell, Director, Facilities Management Division, (954) 357-6424
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded at the time work is authorized under the Contract.
Requisition Number. FMD0029472