Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
A. MOTION TO APPROVE sole brand designation of Proofpoint Email Security maintenance and support services, for the Enterprise Technology Services (ETS) Division.
ACTION: (T-12:06 PM) Approved.
VOTE: 8-0. Commissioner Geller was not present.
B. MOTION TO AUTHORIZE Director of Purchasing to award resultant open-end contract to an authorized reseller for Proofpoint Email Security Solution, for the Enterprise Technology Services Division, in the initial one-year term estimated amount of $340,000, and authorize the Director of Purchasing to renew the contract for five one-year terms, for a potential six-year estimated amount of $2,040,000.
ACTION: (T-12:06 PM) Approved.
VOTE: 8-0. Commissioner Geller was not present.
body
Why Action is Necessary
Motion A: In accordance with Broward County Procurement Code Section 21.26(a), Sole Brand Procurement, Board approval is required for awards exceeding the Director of Purchasing’s authority.
Motion B: In accordance with Broward County Procurement Code Section 21.47(a), Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract; and Section 21.53(a), Duration of Contracts, unless otherwise provided by law or excepted herein, a County contract shall not exceed five years in duration, inclusive of any renewals or extensions provided for in the contract, without the express approval of the Board.
What Action Accomplishes
Motion A. Designates Proofpoint as the sole brand email security solution.
Motion B. Authorizes the Director of Purchasing to award an open-end contract for Proofpoint.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/ENTERPRISE TECHNOLOGY SERVICES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The purpose of this sole brand approval is to designate Proofpoint as the email security solution for Broward County. This solution protects Broward County’s network and critical data from advanced malware and non-ware email threats, such as email fraud (also known as business email compromise (BEC)). The Proofpoint solution also detects emails with malicious uniform resource locators (URLs) or attachments and blocks ransomware and polymorphic malware using advanced BEC defense.
On January 14, 2025, the Purchasing Division issued a Request for Information (RFI)/Notice of Intent to designate sole brand to ascertain whether there are any other entities/brands that are able to provide a multi-layered email security solution subscription to protect critical data from advanced email threats. The RFI was advertised for five days per Broward County Procurement Code Section 21.25(b). The RFI yielded four vendor responses. According to the Enterprise Technology Services, one vendor indicated that they could provide Proofpoint as an authorized reseller, one vendor offered an unrelated product, and two vendors proposed an insufficient solution (alternate brand) that lacks necessary functionality. Based on this information, the Director of Purchasing recommends approval of this sole brand (Exhibit 1).
The Director of Purchasing will award an open-end contract to the low, responsive and responsible bidder from a competitive solicitation issued to authorized resellers. The Enterprise Technology Services Division anticipates the total estimated annual amount to be $340,000, for a potential six-year estimated amount of $2,040,000.
Once awarded, the new contract will replace the current contract, which will expire on March 31, 2025.
Incumbent: DigitalEra Group, LLC; Contract Number and Title: TEC2128126G1, Proofpoint Email Security; Contract Term: March 28, 2024 through March 31, 2025, with no renewals. Expenditures to date: $306,173.79.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each procurement processed against this contract will be funded by the appropriate source at the time of release.
Requisition No. ETS0003387