Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
A. MOTION TO AWARD AND APPROVE Agreement for fixed contract to low bidder, Shiff Construction & Development, Inc., for Replacement of Air Handler Units on Rooftop of Terminal 3 at Fort Lauderdale-Hollywood International Airport (FLL), Bid No. PNC2132196C1, for the Aviation Department, in the amount of $25,677,871, including a total allowance amount of $4,183,871.
B. MOTION TO INCREASE change order allowance for the Replacement of Air Handler Units on Rooftop of Terminal 3 at Fort Lauderdale-Hollywood International Airport, Agreement No. PNC2132196C1, from 5% to 10% of the original agreement amount.
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Why Action is Necessary
Motion A: In accordance with Section 332.0075(3)(b), Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a commercial service large hub airport in excess of $1,500,000 as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
Motion B: In accordance with the Broward County Procurement Code, Section 21.56, Change Orders-Construction Contracts, Board approval is required for a change order allowance of more than 5%.
What Action Accomplishes
Motion A: Provides for the replacement of the air handler units on the rooftop of Terminal 3 at FLL.
Motion B: Provides for a change order allowance of 10% of the original agreement amount.
Goal Related Icon(s)
☐County Commission
☐Go Green
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Previous Action Taken
None
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) determined that no Disadvantaged Business Enterprise (DBE) participation goal should apply to this solicitation based on a change in federal regulations governing the DBE program (Exhibit 3).
This Agreement provides for replacement of 22 rooftop air handler units (RTUs) of Terminal 3 at FLL. The project consists of updating ductwork controls and sensors, modifying roof equipment curbs, structural modifications to the roof deck, and extensive reroofing and recovering of the existing roof. Specific rooftop equipment and lightning protection systems will be removed, stored, and reinstalled upon completion. The RTUs must be integrated into FLL’s building automation system and monitored by a smoke control system.
This procurement carries a 100% performance and payment guaranty. The vendor has provided a bid guaranty obligating the vendor to provide requisite performance and payment guaranty, upon notice of award.
The contract includes allowances in the amount of $4,183,871. Expenditures under the allowances must be approved by the Contract Administrator and will be reimbursed at the vendor’s actual cost without mark-up (Exhibit 2).
The Broward County Aviation Department (BCAD) is requesting an increase to the change order allowance, from 5% to 10%, to account for unforeseen existing conditions. The structural, mechanical, plumbing, and electrical systems were only partially accessible during design and actual field conditions may vary once construction begins. Modifications to work may be required to address discrepancies between the assumed and actual conditions. The increased allowance is intended to mitigate potential impacts and ensure change orders are processed timely to address any necessary adjustments.
The BCAD has reviewed the bid submitted by Shiff Construction & Development, Inc. (Shiff) and concurs with the recommendation for award (Exhibit 4).
Three County vendor performance evaluations were completed for Shiff; the vendor has an overall performance rating of 3.9 out of possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The Purchasing Division reviewed the prices submitted by the low bidder, Shiff, and has determined that the prices submitted are fair and reasonable based on the price analysis (Exhibit 5).
The bid was advertised on June 29, 2026, and opened on August 10, 2026; four bids were received with no declinations (Exhibit 2).
The Recommendation for Award was posted on the Purchasing Division website. There was no protest filed against this procurement.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The proposed Agreement is Exhibit 1.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, 954-357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The contract funding sources are the FLL Capital Fund and the Federal Aviation Administration Airport Terminal Program (ATP) grant in the total amount of $25,677,871.
Requisition No. AVC0001547