Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO AWARD open-end contract to low responsive, responsible bidder, Mobile Tech of South Florida LLC., for Hydraulic System Repair Services and Parts Supply, Bid No. TRN2129519B1, for the Broward County Fleet Services Division, in the initial two-year estimated amount of $634,500, which includes annual estimated allowances in the amount of $5,000 for freight shipping and fees; and authorize the Director of Purchasing to renew the contract for three one-year periods, for a five-year estimated amount of $1,586,250.
body
Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that include a single bidder, rejection of apparent low bidder, protested award, or pulls from the Board regarding the intended award.
What Action Accomplishes
Provides an open-end contract for hydraulic system replacement parts, rebuilding, and repair services.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT/FLEET SERVICES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) determined that no County Business Enterprise (CBE) participation goal should apply to this solicitation based on its review of the products and services requested and availability of CBE firms to perform the services (Exhibit 2).
The contract provides for hydraulic system replacement parts, rebuilding and repair services.
The contract identifies allowances of $10,000, for the initial term, for freight shipping and fees. Expenditures under the allowances must be approved by the Contract Administrator and will be reimbursed at the vendor’s actual cost without mark-up.
The Director of Purchasing has determined the apparent low bidder, Hydraulic Supply Company, to be non-responsible to the bid licensing requirements.
Fleet Services Division has reviewed the bid submitted by Mobile Tech of South Florida LLC and concurs with the recommendation for award (Exhibit 3).
No County vendor performance evaluations have been completed for Mobile Tech of South Florida LLC.
The Purchasing Division reviewed the prices submitted by Mobile Tech of South Florida LLC and has determined that the prices submitted are fair and reasonable in comparison to the Using Agency Estimate (Exhibit 4).
The bid was advertised on January 10, 2025, and opened on January 27, 2025; two bids were received with no declinations.
The Recommendation for Award was posted on the Purchasing Division website from April 9 - 15, 2025. There was no protest filed regarding this procurement.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The open-end contract consists of the County’s solicitation and the vendor’s response.
The initial contract period begins on date of approval, and terminates two years from that date, unless extended.
Source of Additional Information
Robert Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The open-end contract has a not-to-exceed amount of $1,586,250, from General Fund. The funds estimated for the current Fiscal Year are included in the current Fiscal Year budget.
Requisition No. FLE0005392