Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO AWARD open-end contract to low responsive, responsible bidder, Torres Electrical Supply Company, Inc., for Street Light Luminaires, Bid No. OPN2125910B1, for the Traffic Engineering Services Division, in the annual estimated amount of $623,716, and authorize the Director of Purchasing to renew the contract for four one-year periods, for a five-year potential estimated amount of $3,118,580.
body
Why Action is Necessary
In accordance with the Broward County Procurement Code Section 21.47(a), Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract.
What Action Accomplishes
The purpose of this contract is to provide materials, equipment, and street light-emitting-diode (LED) luminaires for the Traffic Engineering Division and other County agencies on an as needed basis.
Is this Action Goal Related
No
Previous Action Taken
None
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/TRAFFIC ENGINEERING SERVICES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) did not designate any goal requirements for this solicitation (Exhibit 2).
The purpose of this contract is to provide all materials, equipment, and street light-emitting-diode (LED) luminaires for the Traffic Engineering Division and other County agencies on an as needed basis.
Transportation Solutions & Lighting, the apparent low bidder, did not bid on all the items as required by the solicitation’s Basis of Award requirements; the Director of Purchasing deemed Transportation Solutions & Lighting to be non-responsive to the solicitation’s requirements.
World Electric Supply, the apparent second low bidder, did not bid on all the items in the solicitation requirements; the Director of Purchasing made the determination that World Electric Supply was non-responsive to the solicitation requirements.
LED AMP Energy Corp, the apparent third low bidder, offered items that were not specified brands, or an approved equal; the Director of Purchasing made the determination LED AMP Energy Corp was non-responsive to the solicitation’s requirements.
Traffic Engineering Services Division has reviewed the bid submitted by Torres Electrical Supply Company, Inc. and concurs with the recommendation for award (Exhibit 3). There are no vendor performance evaluations for Torres Electrical Supply Company, Inc.
The Purchasing Division has reviewed the prices submitted by the recommended bidder, Torres Electrical Supply Company, Inc., and determined that the prices submitted are fair and reasonable in comparison to prices of the competing firms and the previous contract’s prices (Exhibit 4). Torres Electrical Supply Company, Inc. was provided an opportunity to offer a voluntary price reduction, which the firm declined stating that it could not reduce any of the prices.
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
Incumbent: AUM Construction, Inc. Contract Number and Title: OPN2119866B1, Street Light Luminaires. Contract Term: June 2, 2020 through June 1, 2021; First Renewal: June 2, 2021 through June 1, 2022; Second Renewal: June 2, 2022 through June 1, 2023. Expenditures to date: $483,469.
The bid posted on January 6 - 25, 2023; five bids were received with two declinations (Exhibit 1).
The Recommendation for Award was posted on the Purchasing Division website from April 20 - 26, 2023. There was no protest or appeal filed against this procurement.
The initial contract period begins on the date of award and terminates one year from that date.
Source of Additional Information
Robert Gleason, Director, Purchasing Division, (954)357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. WWF0005028