Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO AWARD open-end contract to low bidder, The Olab Group, LLC, for Sign Shop Materials and Ancillaries, Bid No. OPN2123844B2, for the Aviation Department, in the initial one-year estimated amount of $68,424, and authorize the Director of Purchasing to renew the contract for four one-year periods, for a potential five-year estimated amount of $342,120.
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Why Action is Necessary
Pursuant to Section 332.0075, Florida Statutes, a governing body must approve, award, or ratify all contracts executed by or on behalf of a commercial service airport over $325,000 as a separate line item on the agenda and must provide a reasonable opportunity for public comment. Such contracts may not be approved, awarded, or ratified as part of a consent agenda.
What Action Accomplishes
Provides for an open-end contract for the supply of sign shop materials and ancillaries for the Broward County Aviation Department.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not establish County Business Enterprise (CBE) goals for this procurement based on an insufficient number of CBE firms listed for this commodity (Exhibit 2).
The purpose of the contract is to provide for the supply of sign shop materials and ancillaries for the Broward County Aviation Department (BCAD).
BCAD reviewed the bid submitted by The Olab Group, LLC, and concurs with the recommendation for award (Exhibit 3). There have been no vendor performance evaluations completed for The Olab Group, LLC.
The Purchasing Division researched the prices submitted by the recommended bidder, The Olab Group, LLC, and determined that the prices submitted are fair and reasonable in comparison to the cost estimate and current market conditions for the specified products (Exhibit 4).
The bid posted on May 27, 2022 and opened on June 29, 2022 (Exhibit 1); two bids were received with three declinations.
The Recommendation for Award was posted on the Purchasing Division website from September 14 - 20, 2022 at which time any aggrieved vendor could have protested the result. There was no protest or appeal filed regarding this procurement.
The initial amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The initial one-year contract period shall begin on date of award.
Source of Additional Information
Robert E. Gleason, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
Each requirement processed against this open-end contract will be funded by the appropriate source at the time of release.
Requisition No. AVO0000496