Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Records, Taxes, and Treasury
Information
Requested Action
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A. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, Tax Redemption Account No. xxxxxxxxx0916, and Self-Insurance Account No. xxxxxxxxx0518, due to having a stale date, being unclaimed, or not being negotiated.
ACTION: (T-11:03 AM) Approved.
VOTE: 8-0. Vice-Mayor Bogen was inaudible during the vote.
B. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, Tax Redemption Account No. xxxxxxxxx0916, and Self-Insurance Account No. xxxxxxxxx0518, due to being voided. Checks have been reissued.
ACTION: (T-11:03 AM) Approved.
VOTE: 8-0. Vice-Mayor Bogen was inaudible during the vote.
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Why Action is Necessary
Board approval is required to authorize cancellation of warrants.
What Action Accomplishes
Removes old checks from outstanding lists in preparation for escheating to the State of Florida, as required by Florida Statutes. Motion A removes checks due to having a stale date, being unclaimed, or not being negotiated. Motion B acknowledges the removal of checks that were lost or stolen and have been reissued.
Goal Related Icon(s)
☐County Commission
☐Go Green
☐MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORDS, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
Records, Taxes and Treasury's Cash Handling and Deposit Procedures require the voiding of checks that are outstanding in preparation for eventual escheating to the State of Florida, as required by Florida Statutes. These warrants have been outstanding for over six months and now meet the time requirement for voiding according to the conventions governing negotiable instruments followed by banking industry practice. Motion A removes old checks from outstanding lists in preparation for eventual escheating to the State of Florida, as required by Florida Statutes, Sections 717.102, 717.103, and 717.117. The list of checks referenced in Motion A are attached as Exhibit 1.
Please note that all checks referenced in Motion B that were lost or stolen have been reissued. The list of checks referenced in Motion B are attached as Exhibit 2.
Exhibit 3 includes explanations for uncashed checks that are over $5,000, have the same payee, are payable to a taxing authority or have special circumstances.
Source of Additional Information
Lisa M. Bailey, Director | Records, Taxes, and Treasury Division, (954) 357-9734
Fiscal Impact
Fiscal Impact/Cost Summary
There is no fiscal impact.