Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD fixed contract to single bidder, US Imaging, Inc., for On-Site Official Records Microfilm Conversion Services, Bid No. GEN2130771B1, for the Broward County Records, Taxes and Treasury Division, in the amount of $2,871,452.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.47, Award and Execution Authority, Board approval is required for awards with a value of more than $500,000, inclusive of the value of any renewals or extensions provided for in the contract, that includes a single bidder.
What Action Accomplishes
Provides for microfilm conversion services of historical official records.
Goal Related Icon(s)
?County Commission
?Go Green
?MAP Broward
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/RECORDS, TAXES AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) determined that no County Business Enterprise (CBE) participation goal should apply to this solicitation based on OESBD review of the products and services and availability of CBE firms (Exhibit 2).
This contract provides for the conversion of historical official records documents, for years 1871 through 1976, from microfilm into digital image files. The project must be completed within 16 months after County's issuance of the Notice to Proceed.
The Records, Taxes and Treasury Division reviewed the bid submitted by US Imaging Inc. and concurs with the recommendation for the award (Exhibit 3).
No County vendor performance evaluations have been completed for US Imaging, Inc.
The Purchasing Division reviewed the prices submitted by the single bidder, US Imaging Inc.,...
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