Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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A. MOTION TO APPROVE sole source designation of Election Systems & Software, LLC for Florida state-certified voting equipment, software, and related services for the Supervisor of Elections; and authorize the Mayor to execute the required certification to the Division of Elections pursuant to Section 101.293, Florida Statutes.
B. MOTION TO RATIFY Amended and Restated Master Agreement between Broward County and Election Systems & Software, LLC, for Voting Equipment and Software, for an initial five-year term with two optional five-year renewals, for a total not-to-exceed amount of $29,813,207, which includes a $691,900 trade-in credit for the legacy equipment being replaced.
C. MOTION TO ADOPT Amended budget Resolution within the General Fund transferring $13,023,207 from reserves for the purpose of providing one-time funding for the purchase of new and upgraded voting equipment and related services.
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Why Action is Necessary
Motion A: In accordance with the Broward County Procurement Code, Section 21.25(a), a sole source procurement may be designated when the Director of Purchasing determines that there is only one source or one reasonable source; any nonstandardized sole source procurement above the Director of Purchasing award authority must be approved by the Board; and in accordance with Section 101.293, Florida Statutes, the Mayor must certify to the Division of Elections an exception to competitive solicitation requirements.
Motion B: Board ratification is required per the Amended and Restated Master Agreement.
Motion C: Adopt proposed budget Resolution to transfer $13,023,207 from the General Fund.
What Action Accomplishes
Motion A: Designates Election Systems & Software, LLC as the sole source to provide voting equipment, software, an...
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