Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Records, Taxes, and Treasury
Information
Requested Action
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MOTION TO APPROVE First Amendment to Customer Agreement between Broward County and Iron Mountain Information Management, LLC, Agreement No. GEN2124088A1_1, for Content Retention and Protection Services, for the Records, Taxes, and Treasury Division and various other Broward County agencies, to extend the term for an additional five years, and to increase the not-to-exceed threshold amount by $350,000, for a ten-year not-to-exceed threshold amount of $652,500.
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Why Action is Necessary
In accordance with Broward County Procurement Code Section 21.47, Award and Execution Authority, the Board shall make all awards, and authorize the execution of the associated contracts, with a value of more than $500,000, inclusive of the value of any renewals or extensions; and Section 21.53, Duration of Contracts, the Board is required to approve all contracts for supplies or services of more than five years.
What Action Accomplishes
Approves the First Amendment to extend the term and increase the not-to-exceed amounts of the Customer Agreement.
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Previous Action Taken
None.
Summary Explanation/Background
THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORDS, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
Since 2000, Iron Mountain Information Management, LLC has been the existing provider of records management and storage services and is the only company that can provide the full range of content retention services required by the County. Currently, Iron Mountain Information Management, LLC provides multiple services to the County, which include the following:
* Underground Cold Storage (50? F) in Boyers, Pennsylvania
* Private Vault Underground Sto...
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