Broward County Commission Regular Meeting
Director's Name: Stephen Farmer (Acting Director)
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO APPROVE Fourth Amendment to Software License, Maintenance, and Support Agreement between Broward County and iManage LLC, Agreement No. A2111534A1, to extend the agreement for an additional five optional one-year renewal years, and increase the total not-to-exceed amount by $305,000 for new total not-to-exceed amount of $750,000 for the 15-year total term of the Agreement; and authorize Mayor and Clerk to execute same.
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Why Action is Necessary
In accordance with Broward County Administrative Code Section 21.53, Duration of Contracts, a County contract shall not exceed five years in duration without the express approval of the Board.
What Action Accomplishes
Provides additional funding, extends initial term, and adds five renewal years for the Software License, Maintenance, and Support Agreement to provide a document management system utilizing a cloud subscription solution with the latest version of Work 10 for the Broward County Attorney's Office.
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Previous Action Taken
None
Summary Explanation/Background
THE PURCHASING DIVISION AND THE COUNTY ATTORNEY'S OFFICE RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Software License, Maintenance, and Support Agreement (No. A2111534A1) provides for iManage cloud services for the County Attorney's Office. This is a document management system for law practices.
On June 3, 2016, the Director of Purchasing approved the Software License, Maintenance and Support Agreement between Broward County and iManage, LLC to provide a document management system for the County Attorney's Office. The initial term of the agreement was for a period of three years from the date of Final Acceptance, with two additional one-year optional renewal terms.
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