Broward County Commission Regular Meeting
Director's Name: Glenn Wiltshire (Acting Director)
Department: Port Everglades Division: Business Administration
Information
Requested Action
title
MOTION TO APPROVE Fourth Amendment to Agreement between Broward County and SP Plus Corporation for Parking Management Services for Port Everglades Department, Request for Proposals No. R1174806P1, extending the term of the Agreement for up to six months, on a month-to-month basis, through August 31, 2020, with a maximum not-to-exceed amount of $967,214; approve increasing the contract threshold for the full six-year two-month period to a maximum not-to-exceed amount of $11,074,774; and authorize the Mayor and Clerk to execute the Fourth Amendment.
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Why Action is Necessary
In accordance with Sections 21.94.a of the Broward County Procurement Code, this amendment requires Broward County Board of County Commissioners (“Board”) approval.
What Action Accomplishes
Extends the term of the agreement for up to six months, on a month-to-month basis, through August 31, 2020, with a maximum not-to-exceed amount of $967,214; and approves increasing the contract threshold for the full six-year two-month period to a maximum not-to-exceed amount of $11,074,774.
Is this Action Goal Related
Yes
Previous Action Taken
None.
Summary Explanation/Background
THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.
This item supports the Broward County Board of County Commissioners’ (“Board”) Value of “Ensuring economic opportunities for Broward’s diverse population and businesses” and the Goal to “Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs.”
On June 10, 2014 (Item No. 41), the Board approved an Agreement between Broward County and SP Plus Corporation (“SP Plus”) for Parking Management Services for the Port Everglades Department, Request for Proposals (RFP) No. R1174806P1, for an initial one-year term for a maximum not-to-exceed amount of $1,751,512, which included all reimbursable expenses and a fixed management fee. The Board authorized the Director of Purchasing to renew the Agreement for four additional one-year renewal terms, with a five-year maximum not-to-exceed compensation amount of $8,757,560.
On August 6, 2015, the Director of Purchasing executed the First Amendment. The First Amendment provided for revisions to Article 5 - Fees, Charges and Accountability and to Exhibit “G” - Shuttle Rates. The First Amendment had no impact on the maximum not-to-exceed compensation amount of the Agreement.
On June 27, 2019, the Director of Purchasing executed the Second Amendment. The Second Amendment provided for an increase to the living wage rate for contract services (custodial services) retroactive to April 1, 2019. The Second Amendment had no impact on the maximum not-to-exceed compensation amount of the Agreement.
All optional renewal periods provided under the Agreement were exercised by the Director of Purchasing, and the Agreement was set to terminate on June 30, 2019.
On June 4, 2019 (Item No. 71), the Board authorized the Director of Purchasing to execute the Third Amendment to continue services provided by SP Plus until a new solicitation for parking management services was completed. The Third Amendment extended the term of the Agreement for eight months, on a month-to-month basis, through February 29, 2020, at the sole discretion of the Director of Purchasing, and increased the maximum not-to-exceed compensation in the amount of $1,350,000, for a five-year eight-month maximum not-to-exceed compensation amount of $10,107,560. On June 28, 2019, the Director of Purchasing executed the Third Amendment.
The Fourth Amendment ratifies staff’s eight-month extension of the term through February 29, 2020, provided under the Third Amendment, and further extends the term of the Agreement with SP Plus, with automatic monthly extensions of up to six one-month periods on a month-to-month basis through August 31, 2020, unless earlier terminated at the sole discretion of the Director of Purchasing, and with a maximum not-to-exceed operating budget for the full extension period in the amount of $967,214, which includes all reimbursable expenses, a fixed management fee, and revised shuttle rates. The additional extension periods will remain in place until a new parking management services contract is awarded. The Director of Purchasing may terminate the Agreement for convenience with 30 calendar days written notice. With the approval of this Fourth Amendment, the six-year two-month maximum not-to-exceed compensation amount of the Agreement is increased to $11,074,774.
The Office of Economic and Small Business Development (OESBD) established a 7% County Business Enterprise (CBE) participation goal for this project. SP Plus Corporation committed to a 11.79% CBE participation goal. SP Plus has attained 12.43% CBE participation through January 31, 2020, as verified by OESBD (see Exhibit 3).
The Fourth Amendment has been reviewed and approved as to form by the Office of the County Attorney.
Source of Additional Information
Mitch Cohen, Assistant Director, Business Administration Division, Port Everglades Department, (954) 468-0200
Addy Eiras, Program Project Coordinator, Business Administration Division, Port Everglades Department, (954) 468-0114
Fiscal Impact
Fiscal Impact/Cost Summary
Funding for the increase is included in the Fiscal Year 2020 Port Everglades Department’s operating budget.