Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
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MOTION TO AWARD fixed contract to the low responsive, responsible bidder, Powercore Communications, Inc., for the HWO Security Enhancements, Access Control and CCTV, for North Perry Airport (HWO), Bid No. PNC2119643C1 for the Broward County Aviation Department, in the amount of $547,935, to be substantially completed within 125 calendar days from the Project Initiation Date listed in the Second Notice to Proceed for construction, contingent upon the receipt and approval of insurance and performance and payment guaranty and authorize the Mayor and Clerk to execute same.
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Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.31.a.4, Award Authority, Board Approval is required for awards exceeding $500,000 that includes a single bidder, rejection of apparent low bidder, or protested award.
What Action Accomplishes
Provides for all labor, material, equipment, services and incidentals for the North Perry Airport for security enhancements, access control and closed-circuit television (CCTV).
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development is unable to establish a participation goal for this project due to Florida Department of Transportation (FDOT) providing 80% of the funding (Exhibit 2).
The purpose of this contract is to provide for the furnishing of all labor, materials, equipment, services and incidentals for the construction and installation of underground conduits by horizontal directional drilling/open cut trenching, junction boxes, hand holes, asphalt and concrete pavement repairs, electrical security cabinets, circuit breakers, fiber optic cable, power cable, CCTV cameras, gate access control, card readers, lighting and associated mounting poles and corresponding pole foundations.
This procurement carries a 100% performance and payment guaranty. The Purchasing Division confirmed with the surety company that Powercore Communications, Inc. has the capacity to obtain the required guaranty.
The Director of Purchasing has determined that the low bidder, Structured Cabling Solutions, Inc., to be non-responsive; the bidder did not submit a bid bond as required by the solicitation document and the vendor only responded to three-line items out of ten-line items.
The Broward County Aviation Department has reviewed the bid submitted by Powercore Communications, Inc. and concurs with the recommendation for award (Exhibit 3). No performance evaluations have been completed for Powercore Communications, Inc.
The Purchasing Division has researched the prices submitted by the recommended bidder, Powercore Communications, Inc., and has determined that the prices submitted are fair and reasonable in comparison to the price analysis (Exhibit 4).
The amount referenced in this agenda item have been rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The bid validity for this project expires on March 7, 2020. Powercore Communications, Inc. has agreed to extend its bid validity through May 6, 2020.
The bid posted on September 24, 2019 and opened on November 8, 2019; two bids were received with one partial bid received and one declination (Exhibit 1).
There were no protest or appeal regarding this procurement.
Dollar amounts referenced in this agenda item have been rounded to the nearest whole number.
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The source of funding for this project is the Aviation Department’s HWO Capital Fund in the amount of $547,935. Eighty percent of the amount will be reimbursed by Florida Department of Transportation grant and 20% will be funded by the Broward County Aviation Department.
Requisition No. AVC0000447