Broward County Commission Regular Meeting
Director's Name: Mark Gale
Department: Aviation Division: Planning
Information
Requested Action
title
A. MOTION TO APPROVE First Amendment to the Agreement between Broward County and Kimley-Horn and Associates, Inc., Agreement No. R1277902P1, to provide continued consultant services for Airport Planning at Broward County’s Fort Lauderdale-Hollywood International Airport and North Perry Airport, add two additional one-year renewal options, which, if exercised, could extend the Agreement up until June 22, 2022, for an increase in the amount of $2,600,000, increasing the total Agreement amount from $4,800,000 to $7,400,000, and add a County Business Enterprise liquidated damages provision to the Agreement; and authorize the Mayor and Clerk to execute.
ACTION: (T-11:32 AM) Approved.
VOTE: 9-0. Commissioners Bogen, Fisher, Rich and Vice-Mayor Geller voted in the affirmative telephonically.
B. MOTION TO APPROVE First Amendment to the Agreement between Broward County and Ricondo & Associates, Inc., Agreement No. R1277902P1, to provide continued consultant services for Airport Planning at Broward County’s Fort Lauderdale-Hollywood International Airport and North Perry Airport, add two additional one-year renewal options, which, if exercised, could extend the Agreement up until June 22, 2022, for an increase in the amount of $2,600,000, increasing the total Agreement amount from $4,800,000 to $7,400,000, and add a County Business Enterprise liquidated damages provision to the Agreement; and authorize the Mayor and Clerk to execute.
ACTION: (T-11:32 AM) Approved.
VOTE: 9-0. Commissioners Bogen, Fisher, Rich and Vice-Mayor Geller voted in the affirmative telephonically.
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Why Action is Necessary
Motions A and B: In accordance with the Broward County Procurement Code, Section 21.43, Broward County Board of County Commissioners (“Board”) approval is required to extend an agreement beyond five years, and Section 21.94.a., any changes, including amendments to agreements must be approved by the appropriate award authority.
What Action Accomplishes
Motion A: amends the Agreement between Broward County (“County”) and Kimley-Horn and Associates, Inc. (“Kimley-Horn”), to provide continued consultant services for Airport Planning at Broward County’s Fort Lauderdale-Hollywood International Airport (“FLL”) and North Perry Airport (“HWO”), add two additional one-year renewal options to allow for advanced planning of airport-specific projects, increase the total Agreement amount, and add a County Business Enterprise (“CBE”) liquidated damages provision to the Agreement.
Motion B: amends the Agreement between the County and Ricondo & Associates, Inc. (“Ricondo”), to provide continued consultant services for Airport Planning at FLL and HWO, add two additional one-year renewal options to allow for advanced planning of airport-specific projects, increase the total Agreement amount, and add a CBE liquidated damages provision to the Agreement.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTIONS.
These actions will amend the agreements between the County and Kimley-Horn, and the County and Ricondo (collectively, the “Agreements”), to provide continued consultant services for Airport Planning at FLL and HWO, add two additional one-year renewal options to allow for advanced planning of airport-specific projects, increase the total Agreements amount, and add a CBE liquidated damages provision to the Agreement.
On October 28, 2014 (Item No. 47), the Board approved Request for Proposal R1277902P1, for Airport Planning Consultant Services at FLL and HWO, contemplating one Agreement in the estimated amount of $4,800,000 over three years and $8,000,000 over five years.
On June 23, 2015 (Item No. 46), the Board approved Agreements between the County and Kimley-Horn and the County and Ricondo, for a combined total Agreement amount of $4,800,000 for an initial three-year term effective June 23, 2015, and ending June 22, 2018, with two additional one-year renewal options. The Agreements currently expire on June 22, 2020.
On June 11, 2019 (Item No. 2), the Board approved a correction to the Agreements to reflect a budget increase from a combined total amount of $4,800,000 to $4,800,000 for each Agreement.
Kimley-Horn and Ricondo provide consultant services for airport-specific projects including technical studies, airport improvements, capacity recommendations, operational enhancements, capital program support, service upgrades, and other projects identified by the County, the airlines, tenants, airport customers and stakeholders.
Continued consultant services are needed to provide advanced planning for critical projects identified in the FLL’s Fiscal Year 2020 Capital Improvement Projects (“CIP”), while new solicitations for future planning services are processed. Due to the technical nature of the solicitations, it is anticipated that the new agreements will be in place within the next 12 to 18 months. Projects in the FLL’s CIP include the new Terminal 5 Facility which will address FLL’s immediate need for five additional gates due to expanded growth, the new Automated People Mover which will provide urgently needed relief of airport roadways congestion and improve facility flexibility, and the new Intermodal Center which is critical to the redevelopment within the present footprint of the Palm garage.
Motion A
The Office of Economic and Small Business Development (“OESBD”) established a County Business Enterprise (“CBE”) goal of 13% for the project with Kimley-Horn, who committed to 13% CBE participation. To date, Kimley-Horn has been paid $1,444,491 and has paid CBE firms $164,889 for 11.41% participation. Additional payments are in process which will revise the goal to 13.50% participation (Exhibit 3).
The proposed First Amendment between the County and Kimley-Horn provides funding for continued consultant services to allow for advanced planning of airport-specific projects. Approval of the proposed First Amendment increases basic services from $4,560,000 to $7,060,000 and increases reimbursable expenses from $240,000 to $340,000, for a total increase of $2,600,000, for a revised total Agreement amount of $7,400,000, and adds two additional one-year renewal options extending the Agreement up to June 22, 2022, which may be exercised by the Director of Purchasing or the Director of Aviation, by written notice of renewal to the Consultant. Additionally, the Agreement is amended to include a provision of CBE liquidated damages to ensure Kimley-Horn meets the CBE participation goal.
Motion B
The OESBD established a CBE goal of 13% for the project with Ricondo, who committed to 14.25% CBE participation. To date, Ricondo has been paid $2,658,248 and has paid CBE firms $361,475 for 13.60% participation. Additional payments are in process which will revise the goal to 14.94% participation (Exhibit 6).
The proposed First Amendment between the County and Ricondo provides funding for continued consultant services to allow for advanced planning of airport-specific projects. Approval of the proposed First Amendment increases basic services from $4,560,000 to $7,060,000 and increases reimbursable expenses from $240,000 to $340,000, for a total increase of $2,600,000, for a revised total Agreement amount of $7,400,000, and adds two additional one-year renewal options extending the Agreement up to June 22, 2022, which may be exercised by the Director of Purchasing or the Director of Aviation, by written notice of renewal to the Consultant. Additionally, the Agreement is amended to include a provision of CBE liquidated damages to ensure Ricondo meets the CBE participation goal.
The proposed First Amendments were reviewed and approved as to form by the Office of the County Attorney.
Source of Additional Information
Mark E. Gale, A.A.E., CEO/Director of Aviation, (954) 359-6199
Fiscal Impact
Fiscal Impact/Cost Summary
The First Amendments are budgeted for in the Aviation Operating Funds 40100 and 40200, and the Aviation Capital Funds 40350, 40405, and 40550.