Broward County Commission Regular Meeting
Director's Name: George Tablack
Department: Finance and Administrative Services Division: Purchasing
Information
Requested Action
title
MOTION TO APPROVE deliberately-phased Agreement between Broward County and Thompson & Associates, Inc., Civil Engineering d/b/a Thompson and Associates, a Certified County Business Enterprise, for Request for Proposals (RFP) No. PNC2118897P1, for Professional Engineering Services, for North County Reclaimed Water System Expansion, for Water and Wastewater Services, in the amount of $3,441,412, which includes optional services in the amount of $60,000 and reimbursables in the amount of $341,385; and authorize the Mayor and Clerk to execute same. The Agreement will begin on the date of execution by the Board of County Commissioners. (Commission District 4)
body
Why Action is Necessary
In accordance with the Broward County Procurement Code, Section 21.31.a.4, Award Authority, Board approval is required for awards exceeding $500,000.
What Action Accomplishes
Provides for engineering services for the North County Reclaimed Water System Expansion.
Is this Action Goal Related
No
Previous Action Taken
None.
Summary Explanation/Background
THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 25% for this agreement. Thompson & Associates, Inc., Civil Engineering d/b/a Thompson and Associates, a certified County Business Enterprise, has committed to 39% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 3).
This deliberately-phased agreement provides for professional engineering services for the design, permitting, bidding and award during the construction of the North County Reclaimed Water System Expansion, which will serve to expand the County’s reclaimed water distribution system. The scope of work will be deliberately phased with planned amendments for subsequent phases (Exhibit 2).
On May 21, 2019 (Item No. 53), the Board approved the Request for Proposals (RFP) No. PNC2118897P1. Four firms submitted proposals to the RFP.
On October 31, 2019, a Combination Initial and Final Evaluation Meeting was held. The Evaluation Committee determined that all four firms were both responsive and responsible to the RFP requirements and would move forward to final evaluation and scoring. Presentations from the four firms were heard by the Evaluation Committee. The Evaluation Committee named Thompson & Associates, Inc., Civil Engineering d/b/a Thompson and Associates as the first-ranked firm.
The Evaluation Committee's final recommendation of ranking was posted on the Purchasing Division website from November 27, 2019 to December 5, 2019, which provided an opportunity for any aggrieved proposer to file a formal protest. There were no protests filed within this timeframe.
The Final Ranking was approved by the County Administrator on December 16, 2019.
Three meetings were held to negotiate this agreement: February 5, February 28, and March 17, 2020. The meetings were attended by representatives from Thompson & Associates, Inc., Civil Engineering d/b/a Thompson and Associates, a subconsultant, the Office of the County Attorney, the Purchasing Division, and the Public Works Department.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at
<http://www.broward.org/Purchasing/Pages/Repository.aspx>.
The amounts referenced in this agenda were rounded to the nearest whole dollar. Vendor payments will be based on the actual negotiated amount. The agreement summary reflects the award amount (Exhibit 1).
Source of Additional Information
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070
Fiscal Impact
Fiscal Impact/Cost Summary
The source of funding for this project is the Water and Wastewater Construction Fund in the amount of $3,441,412.